AI Speakers Bureau Project Coordinator

The world's first dedicated AI Speakers Bureau, powered by flagship initiatives Regulating AI and CAIO Connect, is launching. This Bureau will source, curate, and place global AI experts across policy, ethics, enterprise AI, regulation, and security domains for conferences, corporate events, and podcasts.

A proactive and resourceful Project Coordinator will drive the growth and operations of this new initiative. The ideal candidate should have a strong background in project management, partnerships, marketing, or events - prior experience in a speakers bureau is not required. This role is perfect for someone who is entrepreneurial, globally minded, and passionate about technology and innovation.

Key Responsibilities :

• Manage the end-to-end operations of the AI Speakers Bureau, including expert outreach and event coordination.
• Develop strategic partnerships with conferences, corporations, and global institutions to identify speaking opportunities.
• Coordinate and onboard AI experts, ensuring smooth communication and engagement.
• Collaborate with our marketing and podcast teams to design promotional campaigns and branded content.
• Support the creation of proposals, partnership decks, and communication materials.
• Assist in developing CRM systems, dashboards, and reporting frameworks for tracking experts and events.
• Prepare regular performance reports and updates for leadership.
• Contribute to process improvement, content creation, and cross-functional collaboration across initiatives.
• Ensure timely execution of speaker placements and event deliverables.

Qualifications :

Key Performance Indicators (KPIs) :