Admin 3-5yrs role

Job Description

Primary responsibilities include :

Hands on experience calendar management - scheduling all weekly, monthly meetings, one on one meetings, external meetings

• . Assist with new hire orientation and IT setup / coordination.
• . Coordinate with vendors for processing monthly invoices
• . Coordinate with IT and CS staff on technology related issues and special projects.
• . Manage repositories of information in electronic and physical form.
• . Prepare and circulate minutes of meetings.
• . Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
• . Coordinate video conferences / audio calls.
• . Maintain personnel records of the department pertaining to leave and holidays.
• . Coordinate trips for Corporate Services personnel from other Client offices.
• . Coordinate ground transport where needed.
• . Assist in collecting and submitting expense statements and coordinating reimbursements.
• . Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.
• . Coordinate departmental moves.
• . Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
• . Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word
• . Coordinate with vendors and auditors.
• . Submit and review expense reports
• . Create and update required documents.

Required Skills :

The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below :

WFO / Hybrid- WFO

Skills Required

Word, Outlook, Microsoft Office, Powerpoint, Excel