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Executive assistant to Director

ConfidentialMumbai, India

8 days ago

Job description

Primary title (optimized) : Executive Assistant to Director

About The Opportunity

We are a fast-scaling technology company operating in the AI, software development and enterprise solutions sector. We deliver product and services to global customers and maintain a high-performance, collaborative on-site culture. The role is based in India and requires a detail-oriented Executive Assistant to provide proactive, day-to-day support to a senior Director.

Role & Responsibilities

Manage the Director&aposs calendar and inbox—prioritise commitments, schedule meetings, and proactively resolve conflicts to optimise time.
Coordinate domestic and international travel logistics including itineraries, visas, accommodation, and expense reconciliation.
Prepare and distribute meeting agendas, compile briefing packs, capture accurate minutes, and follow up on action items.
Act as the Director&aposs primary internal and external liaison—screen requests, draft communications, and escalate decisions when needed.
Own administrative workflows : expense reports, vendor coordination, office supplies, and basic contract / PO tracking.
Maintain strict confidentiality of sensitive information and support ad-hoc projects, presentations, and stakeholder events.

Skills & Qualifications

Must-Have

3+ years experience as an Executive Assistant supporting senior leadership (Director-level or above).

Expert-level calendar management and strong prioritisation skills; comfortable with fast-changing schedules.

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace; familiarity with calendar and booking tools.

Excellent written and verbal English communication; polished phone and email etiquette.

High degree of discretion, professionalism, and ability to handle confidential information.

Strong organisational skills with attention to detail and proven ability to manage multiple tasks under pressure.

Preferred

Bachelor&aposs degree or equivalent; prior exposure to tech or AI companies is a plus.

Experience with expense management systems and basic familiarity with project management tools (Asana, Trello).

Multilingual ability (e.g., Hindi + English) and prior experience coordinating C-level stakeholder events.

Benefits & Culture Highlights

On-site role with direct engagement in a collaborative, high-growth technology environment.

Competitive compensation, professional development opportunities, and exposure to senior leadership.

Fast-paced role offering broad ownership across administrative and operational functions.

Apply if you are an organised, proactive executive support professional who thrives in a dynamic tech setting and can partner closely with senior leadership to drive efficiency and impact.

Skills : office,management,administrative,leadership

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Skills Required

Outlook, Microsoft Office, Powerpoint, Calendar Management, Excel

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Executive Assistant • Mumbai, India