Vendor Co Ordinator

Role Summary

This role is responsible for vendor coordination, vendor onboarding, payment schedule management, vendor reconciliations, and supporting treasury and cash management functions for our healthcare organisation, ensuring timely vendor payments and strong vendor relationships.

Key Responsibilities

• Onboard new vendors : collect KYC, vendor master creation, payment terms negotiation (in consultation with finance / operations).
• Track vendor contracts, ensure adherence to payment terms, SLAs and escalation of issues.
• Coordinate vendor invoice approval process, liaise with operations / clinical departments for invoice match, discrepancies, approvals.
• Work with Treasury / Accounting team to schedule vendor payments optimally, monitor vendor payment calendars, and avoid late payments.
• Maintain vendor ledger, perform vendor reconciliations monthly, investigate and resolve mismatches.
• Partner with treasury to forecast vendor payment outflows, optimize cashflow for payments, and support vendor queries regarding payments status.
• Ensure strong vendor communication : timely status updates, dispute resolution, payment confirmations.
• Maintain audit ready documentation for vendor payments, contracts and reconciliations.
• Support process improvements for vendor payments, automation of vendor portal, efficient vendor management systems.

Qualifications & Experience

VDart : Digital Consulting & Staffing Solutions

VDart is a leading digital consulting and staffing company founded in 2007 and headquartered in Alpharetta, Georgia. VDart is one of the top staffing companies in USA & also provides technology solutions, supporting businesses in their digital transformation journey. Digital consulting services, Digital consulting agency

Core Services :

Key Industries : VDart primarily serves industries such as automotive and mobility, banking and finance, healthcare and life sciences, and energy and utilities. VDart - Products, Competitors, Financials, Employees, Headquarters Locations

Notable Partnership : VDart Digital has been a consistently strong supplier for Toyota since 2017 Digital Transformation Consulting & Strategy Services | VDart Digital , demonstrating their capability in large-scale digital transformation projects.

With over 17 years of experience, VDart combines staffing expertise with technology solutions to help organizations modernize their operations and build skilled workforce capabilities across multiple sectors.