Executive Assistant

Job Description

ABOUT XENONSTACK

XenonStack is the fastest-growing   Data and AI Foundry for Agentic Systems , enabling organizations to gain   real-time and intelligent business insights .

We innovate through :

Akira AI   – Building Agentic Systems for AI Agents

XenonStack Vision AI   – Vision AI Platform

NexaStack AI   – Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to   AI + Human Intelligence   by building   enterprise-grade AI platforms   and driving global innovation.

THE OPPORTUNITY

We are seeking a highly organized and proactive   Executive Assistant (EA)   to support the   Chief Operating Officer (COO) and Managing Director (MD) .

As an EA, you will play a critical role in   managing priorities, streamlining operations, and enabling leadership efficiency . If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

KEY RESPONSIBILITIES

Executive Support

Manage complex calendars, schedule meetings, and prioritize engagements.

Prepare agendas, presentations, reports, and documentation for leadership meetings.

Act as a   gatekeeper and liaison , managing communications on behalf of the COO & MD.

Operational Efficiency

Coordinate follow-ups and track progress on action items and strategic initiatives.

Support in   project tracking, governance, and reporting   for key business objectives.

Assist in preparing materials for board meetings, investor updates, and external stakeholders.

Cross-Functional Coordination

Work with leadership, HR, Finance, and Product teams to   align execution with strategic priorities .

Facilitate communication across departments to ensure deadlines and deliverables are met.

Confidentiality & Professionalism

Handle sensitive information with the utmost discretion and integrity.

Maintain professionalism while interfacing with   executives, partners, and clients .

Additional Support

Organize domestic / international travel, logistics, and event coordination.

Provide operational assistance in high-priority initiatives and ad hoc projects.

SKILLS & QUALIFICATIONS

Must-Have

4–7 years of experience as an   Executive Assistant, Chief of Staff, or similar role   supporting C-suite leaders.

Exceptional   organizational and time management skills .

Strong proficiency in   MS Office / Google Workspace, scheduling tools, and project management software .

Excellent   written and verbal communication skills .

Ability to work independently, anticipate needs, and take initiative.

Strong sense of discretion when handling confidential information.

Good-to-Have

Experience in   fast-paced tech, SaaS, or AI-driven environments .

Familiarity with Agile workflows and business operations.

Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

WHY SHOULD YOU JOIN US?

Work Closely with Leadership   – Directly support the COO & MD on high-impact initiatives.

Strategic Exposure   – Gain insight into   business strategy, decision-making, and AI-driven transformation .

Career Growth   – Progress into roles such as   Chief of Staff, Operations Manager, or Program Lead .

Global Exposure   – Collaborate with enterprise clients, partners, and global stakeholders.

Culture of Excellence   – Our values —   Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession   — empower you to take ownership and grow.

XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!

At XenonStack, we believe in   shaping the future of intelligent systems . We foster a   culture of cultivation   built on bold, human-centric leadership principles, where   deep work, simplicity, and adoption   define everything we do.

Our Cultural Values

Agency   – Be self-directed and proactive.

Taste   – Sweat the details and build with precision.

Ownership   – Take responsibility for outcomes.

Mastery   – Commit to continuous learning and growth.

Impatience   – Move fast and embrace progress.

Customer Obsession   – Always put the customer first.

Be part of our mission to   accelerate the world’s transition to AI + Human Intelligence   — by enabling our leaders to focus on driving global transformation.

Requirements

Executive assistant, Organizational Skills, Time Management