Virtual Assistant

About Seamless Assist

At Seamless Assist, we connect growing businesses with top-tier virtual talent who bring efficiency, professionalism, and creativity to daily operations. Our VAs play a crucial role in helping clients focus on what matters most growing their business by taking care of the behind-the-scenes tasks with excellence and reliability.

Job Summary

We are seeking a proactive, detail-oriented, and resourceful Virtual Assistant to support our clients with a variety of administrative and operational tasks. The ideal candidate is self-motivated, tech-savvy, and able to work independently in a fast-paced remote environment.

Key Responsibilities

Depending on client needs, tasks may include but are not limited to :

Administrative Support

Calendar and inbox management

Scheduling meetings and appointments

Data entry and document management

Preparing reports, presentations, and documents

Client Communication

Responding to emails and messages in a timely and professional manner

Managing customer inquiries and follow-ups

Coordinating between team members and clients

Operations Support

Research and information gathering

Creating and updating spreadsheets (Excel / Google Sheets)

CRM data management

Basic Marketing Tasks (if applicable)

Social media scheduling (using tools like Buffer or Canva)

Light graphic editing

Updating website / blog content

Email campaign support

Preferred Qualifications

Proven experience as a Virtual Assistant, Administrative Assistant, or similar role

Excellent written and verbal communication skills

Familiarity with remote work tools : Google Workspace, Slack, Teams, etc.

Highly organized with strong attention to detail

Ability to prioritize and manage multiple tasks

Tech-savvy and eager to learn new tools and systems

Bonus : Experience in customer support, social media management, or CRM platforms

Soft Skills We're Looking For

Strong time management

Problem-solving mindset

Confidentiality and discretion

Initiative and accountability

Positive and professional attitude

Tools You Might Use

Google Workspace (Docs, Sheets, Calendar, Gmail)

Zoom, Slack, Teams

Canva, ChatGPT, HubSpot or similar CRMs

Microsoft Office Suite

Social media platforms (if applicable)

What We Offer

Flexible remote work setup

Exposure to diverse client industries

Opportunities for growth and upskilling

Collaborative and supportive virtual environment

Performance-based incentives and recognition