WPO Coordinator

Wrike is the most powerful work management platform. Built for teams and organizations looking to collaborate, create, and exceed every day, Wrike brings everyone and all work into a single place to remove complexity, increase productivity, and free people up to focus on their most purposeful work.

Our vision : A world where everyone is free to focus on their most purposeful work, together.

About the Role :

We are seeking a proactive and detail-oriented on-site Office Operations Coordinator to ensure our workplace is efficient, welcoming, and fully equipped to support our employees. You will be responsible for maintaining all common areas, managing office supplies, supporting events, and ensuring our office is a great place to work

Your Impact :

• Serve as the primary contact for daily office operations and act as a liaison between our team and the landlord, ensuring all services meet company quality standards and contribute to employee comfort and productivity.
• Proactively monitor, report, and address issues or concerns related to office service quality with the landlord.
• Manage office supplies and swag inventory : select, order, receive, store, and distribute items (e.g., T-shirts, hoodies, gifts).
• Oversee cost tracking, purchase order requests, and coordinate with Finance as needed.
• Prepare welcome bags, print ID cards for new joiners, and support workspace setup and documentation as part of employee onboarding and offboarding.
• Maintain accurate records of inventories; reorder supplies as needed.
• Collect and respond to general WPO administrative requests or issues from employees.
• Organize and support onsite events and activities; collaborate with the global workplace team on event logistics, purchasing, and operations.
• Support event planning and operational tasks for global and local company events, including vendor research, record-keeping, and feedback collection.
• Maintain and update internal Wrike spaces and relevant policy documentation.
• Coordinate travel arrangements for visiting guests (e.g., airport transfers, accommodation, meeting scheduling).
• Continuously research and engage new vendors, and propose initiatives to enhance the office environment and employee experience.
• Assist HR with local initiatives and cross-functional projects to boost employee engagement and workplace culture.
• Plan, implement, and optimize office improvement projects to ensure a professional, efficient, and welcoming facility.
• Strive to balance quality and cost-effectiveness in all areas, helping to make our office a great place to work.

Your Qualifications :

Why Join Wrike

Your recruitment buddy will be Nandini Singh, Sourcing Recruiter.

Who Is Wrike And Our Culture

We're a team of innovators and creators who solve the complex work problems of today and tomorrow.

Hybrid work mode

Wrike promotes a hybrid model for team members near our office hubs in San Diego, Prague, Dublin, Nicosia, and Tallinn, with 2–3 in-office days per week to foster collaboration and teamwork. This work mode supports our culture of collaboration and solving problems fast to deliver business outcomes and win together.

Our persona

Smart : We love what we do, and we're great at it because this is our domain. Our combined knowledge in this space is unmatched.

Dedicated : We get up every day focused on helping our customers win. We're committed to helping our teammates win, too!

Approachable : We're friendly, easy to get along with, considerate, and helpful.

Our culture and Values

Customer-Focused

We care about our customers. We understand the customer journey, experience, and value derived from Wrike. Decision-making and action-taking are done with the customer in mind.

Collaborative

We work as one and win together, each bringing unique strengths that contribute to diversity of thought for better outcomes. Leveraging our own work management platform, we foster an environment of creative collaboration and shared achievement.

Creative

We strive to succeed through continuous innovation. It's our pursuit of novel concepts that helped us create a market category. We continue to cultivate a workplace that fosters creative thinking as a means of transcending conventional boundaries and empowers us to break new ground to deliver extraordinary work management solutions.

Committed

We believe in ownership at all levels of the organization, by owning workflows from start to finish. Each member of our team is an integral part of this commitment, establishing work as a platform for personal growth and transformation, as well as collective success and growth.

Check out our LinkedIn Life Page, Company culture page, Instagram, Wrike Engineering Team, Medium, Meetup.com, Youtube for a feel for what life is like at Wrike.

Skills Required

Office Management, Operations