Important : To apply for this role, you must fill out the application form here :
https : / / forms.Gle / DXvEvtpC3VPB1fHm6
Role Definition : The Ops & Production Executive is responsible for managing inventory, production planning, returns analysis, cycle counts, and trims / packaging stock. The role ensures smooth vendor coordination, accurate inventory records, and minimal shrinkage, while proactively preventing stock outs in A & B category products and supporting production timelines.
Key Responsibilities / Deliverables :
1. Weekly Returns Analysis
2. Weekly Low Stock Alert & Demand Projection
3. Inventory Planning & PO Creation
4. End-of-Month (EOM) Cycle Count
5. Trims & Packaging Count
6. Stock Discrepancy Investigation
Tasks & Activities :
1. Weekly Returns Analysis
- Update PC 2.0 Tracker with : Total Returns, Customer Returns, RTOs, QC Pass %, QC Fail %.
- Highlight to management if QC Fail % >
2% with proposed solution.
Flag high-return / exchange SKUs to Management & R&D with reasons.2. Weekly Low Stock Alert & Demand Projection
Every Monday & Thursday : Export daily sales data and update Demand Projection sheet.Fill the “Next Month Projection” tab with daily units sold and review auto-calculated projections.Review “Reorder Plan” tab for 2-month projected demand and inventory cover.Update “Current Inventory” by checking Shopify stock levels.Flag urgent A & B category reorders via Asana with context notes and approval tags.3. Inventory Planning & PO Creation
Create POs in EasyEcom and share with vendors.Update Ops Product Movement in Asana with all PO stages (In Transit → QC → GRN → Putaway → Closure).Ensure trims / packaging availability before production begins.Call vendors 3–4 times during the production cycle;track progress and update trackers with status and delays.
4. EOM Cycle Count
Conduct monthly cycle counts in EasyEcom, ensuring 100% bin scanning.Export Inventory Variance Report with USN-level detail.Identify “lost” units and record in PC 2.0 Tracker → Shrinkage section.If shrinkage >1%, notify Ops Manager immediately with USN list.
Investigate all variances and close within 48 hours.5. Trims & Packaging Count
Conduct weekly trims / packaging stock counts every Friday.Update Trims & Packaging Count Tracker with “Current Stock.”Reorder flagged items (below ideal levels) via Asana task and PO approval.Record vendor details and expected delivery date in tracker.6. Stock Discrepancy Investigation
Log discrepancies in Stock Discrepancy Log (SKU, USNs, variance).Check internal movements (putaway, bin assignment, GRNs, outbound orders).Check external movements (returns, RTOs, vendor returns, samples taken for shoots).Conduct blind physical recount of suspected SKUs.Resolve and close discrepancies : update as “Resolved” or “Confirmed Lost.”Flag repeat discrepancies to Ops Manager for SOP review.Important : To apply for this role, you must fill out the application form here :
https : / / forms.Gle / DXvEvtpC3VPB1fHm6
