Pay Bill Operations Manager

IMS Decimal | Job Description for Senior Executive-Taxation

Brand : IMS Decimal

Department : OAS

Location : Ahmedabad (Gujarat)

Reports to : Operations Assistant Vice President

Job Title : Manager Pay & Bill

Reports To :

Assistant Vice President

Position Mission :

The Pay & Bill Manager will oversee the complete pay and bill process for UK healthcare clients, ensuring timely and accurate payroll and invoicing in compliance with UK legislation and client requirements. This role requires strong hands-on experience with Merit Sage 200 , Microsoft Excel , and a solid understanding of VMS / MSP healthcare portals .

The ideal candidate will have a background in healthcare payroll management and be confident handling complex data, reconciliations, and communications with clients, suppliers, and internal teams.

Responsibilities :

Key Responsibilities of the role :

• Manage end-to-end pay and bill operations for UK healthcare staffing, including payroll processing, invoicing, and reconciliations.
• Process weekly and monthly payrolls accurately using Merit, Eclipse and Sage 200.
• Validate timesheets and expenses submitted via VMS / MSP healthcare portals such as : NHSP,, De Poel, Liaison, 247Time, TempRE, and Matrix SCM.
• Prepare, reconcile, and issue invoices as per agreed client schedules and contractual frameworks.
• Experience working with umbrella, PAYE, and limited company payment models preferred.
• Manage PAYE, NI, holiday pay, pension contributions, AWR compliance, and RTI submissions.
• Maintain accurate pay and bill reconciliations and margin reports.
• Use Microsoft Excel extensively for reporting, data validation, and reconciliation (VLOOKUPs, Pivot Tables, etc.).
• Collaborate with recruitment, finance, and compliance teams to resolve discrepancies promptly.
• Ensure data accuracy and compliance with internal controls and HMRC regulations.
• Provide regular management reports and assist with audits as required.
• Identify and implement process improvements for better accuracy and efficiency

Essential Functions :

Qualifications, Experience & Required Skills

Experience :

Work Totality Disclaimer :

This job description should not be construed to imply that these requirements are the only duties, responsibilities, and qualifications for this job. Incumbents may be required to follow any additional related instructions, acquire related job skills, and perform other related work as required. In addition, incumbents in this position may be required to perform all or some of the following duties and responsibilities with varying levels of concentration based on the incumbent’s skill level and the department’s needs.

The primary functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions.

Physical Demands :

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is frequently required to sit and talk or hear and work on the computer / typing etc. In addition, the employee is occasionally required to stand and walk within the office premises for work-related coordination.

Other Information :