Office Manager (Operations & Coordination)

Role Overview

We are looking for a highly organised, reliable, and proactive individual to support the day-to-day functioning of the office and core operations. This is an execution-focused role that sits at the centre of internal coordination, follow-ups, documentation, and routine operational activities.

The role supports Executive Office by ensuring that important tasks, requests, and compliance items are tracked, followed up on, and completed consistently. This position is ideal for someone early in their career who brings strong energy, communication, and ownership rather than formal seniority.

Key Responsibilities

1. Office & Operations Coordination

• Maintain and update operational trackers for tasks, requests, follow-ups, and dependencies
• Act as a central point of coordination for routine operational items
• Track progress on day-to-day activities and proactively flag delays or blockers
• Coordinate with internal teams, vendors, consultants, and service providers
• Ensure agreed actions from discussions and meetings are followed through

2. Bookkeeping & Expense Tracking

• Maintain basic bookkeeping records and expense logs
• Track invoices, payments, and reimbursements
• Support documentation readiness for month-end processes (no final accounting responsibility)

3. Compliance & Documentation Support

• Maintain compliance checklists (GST, banking, director filings, statutory requirements, etc.)
• Track due dates, documentation requirements, and submission status
• Coordinate with external consultants (CAs, CS, auditors) for filings and follow-ups
• Maintain an organised and up-to-date digital repository of compliance documents

4. Office & People Support

• Assist with preparation of summaries, trackers, and follow-up notes
• Track action items from leadership discussions and internal meetings
• Support basic people and office processes (onboarding coordination, documentation, internal communication as needed)
• Ensure routine but important tasks do not fall through the cracks

Required Skills & Profile

Must-Have

• 1–3 years of experience in operations, office administration, finance ops, or coordination roles
• Strong organisational skills with a bias toward follow-through
• High attention to detail and comfort managing multiple small tasks
• Clear written and verbal communication
• Comfort working with spreadsheets, trackers, and shared documents
• Willingness to take ownership of day-to-day operational hygiene

Good to Have

• Exposure to bookkeeping, compliance, HR ops, or office management
• Experience working in a startup or founder-led environment
• Familiarity with common tools such as Excel / Google Sheets, Notion, Jira, Zoho, or similar
• Comfort working in a fast-moving and evolving setup

Traits We're Looking For

• Dependable and disciplined
• Proactive about follow-ups and reminders
• Comfortable communicating across teams and levels
• Calm under routine pressure
• Takes pride in keeping things organised and moving
• Brings positive energy and a 'things get done' mindset

Why This Role Matters

This role plays a key part in keeping daily operations running smoothly and enabling leadership to focus on clients, delivery, and growth. The right person will gain strong exposure to how a growing company operates while becoming a trusted and visible presence across the organisation.

Skills Required
Office Administration, Zoho, Excel, google sheets , Coordination, Bookkeeping, Spreadsheets, Jira