Administration

We are seeking a highly skilled and experienced Senior Executive / Executive - Administration to ensure the efficient management of facilities and administrative services across the organization. The ideal candidate will have a proven track record in space management, vendor coordination, and team support. This role requires strong organizational skills, excellent communication, and the ability to optimize resources to maintain a productive and positive work environment.

Key Responsibilities :

Oversee the maintenance, repair, and upkeep of office premises and facilities.

Plan and coordinate office expansions, refurbishments, or relocations.

Ensure compliance with health, safety, and environmental regulations.

Manage relationships with vendors and service providers, including negotiating contracts and tracking performance.

Ensure cost-effective procurement and efficient use of office resources and supplies.

Optimize space utilization and manage seating arrangements to meet organizational needs.

Develop strategies for future workspace requirements.

Support the facilities and administration team to ensure alignment with organizational goals.

Foster a positive work environment and provide ongoing guidance and support.

Supervise core administrative services such as security, cleaning, and reception.

Coordinate logistical planning and execution for company events, meetings, and conferences.

Address and resolve employee concerns related to facilities and administrative support promptly.

Prepare and manage budgets for administrative and facility-related expenditures.

Track and report on operational costs, efficiencies, and resource utilization.

Key Requirements :

Minimum 2 years of experience in administration or facilities management, with a focus on space planning, vendor management, and team coordination.

Bachelor's degree in Business Administration, Facility Management, or a related field (preferred).

Strong understanding of facilities management best practices and relevant regulations.

Excellent communication and interpersonal skills to manage stakeholders and teams effectively.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management tools / software.

Proven ability to multitask, prioritize, and manage projects in a fast-paced environment.

What We Offer :

A collaborative and growth-oriented work environment.

Opportunities for professional development and career progression.

Competitive compensation and benefits.