Executive Legal Assistant

About Us

Quantiphi is an award-winning AI-first digital engineering company driven by the desire to reimagine & realize transformational opportunities at the heart of the business. We are passionate about our customers & obsessed with problem-solving to make products smarter, customer experiences frictionless, processes autonomous & businesses safer. We put together a wide array of solutions that help businesses build AI products, find & retain high-value customers, improve operating efficiency & reduce risk across several industries including but not limited to Healthcare, Insurance, Media, Retail, Manufacturing, & Consumer Products & are in partnership with Google Cloud, AWS, NVIDIA, Looker, Snowflake, SAP & Tensorflow.

For more details visit : https : / / www.quantiphi.com /

You are good at

• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.
• Maintain and organize legal document repository ensuring all legal contracts are properly stored and easily accessible.
• Provide comprehensive administrative support to the Legal Head, including managing calendars, scheduling meetings, coordination including travel arrangements (if any) and any other support that she may require.
• Generate reports as directed by the team, maintaining accurate and up-to-date records as assigned and requested.
• Managing phone calls, routine emails, and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects / assignments and keep your Business Unit Head updated on any developments, and status reports related to ongoing projects / tasks and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detail.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Remain up to date with the latest trends and events in the industry
• Collaborate effectively with the legal team to streamline workflows and meet deadlines.
• Liaise with external counsel and other stakeholders as necessary.
• Assist in onboarding new team members and coordinate their training.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and maintain the highest level of confidentiality.
• Assist in the preparation of minutes of meetings with the use of AI.
• Coordinate and manage special projects as directed by the Legal Head.

Who should apply for this role