Terms of Reference Producer / Production House - VOX POP Series

Scope of Work

We are looking for a seasoned producer / production house to do end-to-end production for this series. The scope will include, but not be limited to :

Working with Girl Effect’s internal team to understand the project brief

Onboard or collaborate with an experienced writer, DoP, editor and interviewer who will work on the project in consultation with GE

Coordinating with the team to lock all scripts and questions across 10 episodes

Collaborating and coordinating with the team to lock the production schedule

Collaborating and coordinating with the team to lock all edits

All creative materials, including concepts, scripts, casting choices, and final edits, will be subject to approval by Girl Effect’s internal team. The producer / production house must remain flexible to incorporate feedback and revisions as needed

Lead casting for the interviewer and locking it with the team

Editing and producing 10 episodes across at least 2 cities [Delhi and one more city]

Ideating and creating promotional content such as shorter cuts of all episodes, series teasers and BTS content for the series to be released on Meta and YouTube for promotional purposes

Working with the Girl Effect team to get approval at every stage of the production process

What You’ll Do

Development Phase :

Ideation and creative development of the overall concept and treatment style

Ideation and creative development for teasers / BTS

Finalize the concept and scripts / questions, and get sign-off

Review and feedback on scripts / questions

Setting up plans and processes for pre-production and production

Compile progress reporting and be present at all production meetings

Ensure that a senior and experienced team lead the production and can support where necessary.

Pre-production Phase :

Scripting for primary content as well as teasers and bts content

Casting - Conduct casting calls for the interviewer, if needed, select the best talent in alignment with campaign objectives and recommend the best suited talent

Build production schedules and refine them as needed

Ensuring due diligence of the team & talent is done

Ensuring contract execution with all talent as per GE guidelines and proposed usage rights. Ensure that the required documentation, such as release forms, by the cast is in place

Overseeing any additional preparation before scripts / questions are finalized and pre-production starts - CTA’s, Social Media Content, BTS, etc

Production Management : Oversee all aspects of production, including scheduling, budgeting, location scouting, and securing necessary permits and licenses, where applicable

Production Phase

Ensure timely and smooth execution of the shoot using the best technical equipment and crew.

Ensure best practices and work environment throughout

Run a safe and compliant set and ensure that all stakeholders remain well-informed on the production process

The producer / production house will ensure that all music, sound effects, stock visuals, and any other third-party materials are fully licensed for use, and rights are transferred to Girl Effect. Any costs associated with licensing should be included in the financial proposal.

The producer / production house must ensure that informed consent is obtained from all participants, and that all filming adheres to Girl Effect’s safeguarding, privacy, and consent policies.

Post Production Phase

Timely editing and delivery of episodes using experienced technicians and high-quality tools and resources

Handle post-production tasks such as music, sound design, and visual elements (as per campaign guidelines) to enhance the overall experience of the audience.

Lock each episode ahead of the release date and share with the Girl Effect team on a centralized drive.

Packaging of the assets as per Girl Effect's proposed visual guidelines

Ensuring smooth setup of production processes, including weekly production meetings and templates

Troubleshooting and problem-solving for continued delivery

The team will be responsible for sharing weekly reports and status updates with the Girl Effect team.

Expected Deliverables :

Pre production :

Content strategy and execution plan, inclusive of :

Brief note outlining concepts, ideas and arcs for each episode

Questions / scripts for each episode

Interviewer options

Location, set up options

Post production :

10 episodes (duration around 90-120 seconds each) ready for dissemination

Minimum of 2 teasers (duration 30-45 seconds each)

Minimum of 2 cuts - BTS interviews, teaser, promo - (duration 30-45 seconds each) to be used as promotional content

Project files

Music licenses, where applicable

Open files [audio, visuals, animation, graphics, SFX, etc.]

Unedited & unprocessed recordings

[All deliverables to be provided in an online as well as on a physical drive]

Procurement Timelines

Terms of reference published : 22nd October 2025

Questions / Clarification Deadline : 27th October 2025

Deadline for proposal submission : 5th November 2025

Project commencement : End of November 2025

Proposal submissions

Your proposal, should you be interested (Max 10 pages), should cover the following in the form of a deck.

Your approach

• Your understanding of the requirement, outlining your approach and vision, using this brief.

Portfolio -

Please showcase previous work that you consider to be relevant. This can be related to our brand or similar brands, similar TG, with the government, etc.

Team capabilities

Reference

Information on

additional Services

– Please provide any information on additional services that you believe would be pertinent and align with GE’s mission, vision, and values.

Financial Proposal

A breakdown of the financial proposal in

INR , indicating the project fee broken into clear production line items under pre-production and post-production categories (such as scripting, casting, recording, editing, music, packaging, animation, staff costs, etc.) and all applicable reimbursable expenses.

Please share separate costs for Hinglish production & English production.

All applicable taxes should be quoted separately.

Evaluation Criteria

The criteria against which proposals will be evaluated are listed below :

Technical Evaluation (75%)

Your approach based on the shared brief [40 %]

Interpretation and understanding of this TOR - [10%]

Company profile and organizational capacity [10%]

Experience in carrying out similar assignments in the past [10%]

Evidence of a minimum of three contactable references - [5%]

Financial Evaluation (25%)

Value for money / proposed budget breakdown - 25%

Questions / Clarifications

If you have any questions about this TOR, please email

suppliers@girleffect.org

by

27th October 2025 . All questions will be answered and shared through an

FAQ .

How To Apply

To apply for this opportunity, please submit a proposal by email with the subject line Vox Pop Series production : India to suppliers@girleffect.org by 5th November 2025.