Administration Manager

Job Summary : The Administrative Manager is responsible for overseeing and managing the administrative functions of the school. This role includes ensuring efficient operation of the school office, managing administrative staff, and providing support to the principal and teaching staff. The Administrative Manager plays a crucial role in maintaining a positive and productive school environment.

Key Responsibilities :

Office Management :

Oversee daily operations of the school office.

Ensure smooth functioning of administrative processes.

Maintain and organize school records and files.

Staff Supervision :

Manage administrative staff, including receptionists, clerks, and support staff.

Conduct performance evaluations and provide feedback.

Coordinate staff training and development.

Communication :

Serve as a point of contact between the school, parents, and the community.

Manage incoming and outgoing correspondence, including emails and phone calls.

Coordinate school events, meetings, and appointments.

Financial Administration :

Assist with budget preparation and financial reporting.

Monitor and manage school expenditures.

Handle invoicing, payments, and payroll administration.

Facilities Management :

Oversee maintenance and security of school facilities.

Coordinate with vendors and contractors for repairs and services.

Ensure compliance with health and safety regulations.

Enrollment and Admissions :

Manage student enrollment and admissions processes.

Maintain student records and databases.

Assist with the preparation of enrollment reports.

Policy Implementation :

Ensure compliance with school policies and procedures.

Assist in the development and implementation of school policies.

Handle disciplinary matters related to administrative staff.

Support to Principal and Teachers :

Provide administrative support to the principal and teaching staff.

Assist with scheduling, reporting, and documentation.

Handle special projects and tasks as assigned by the principal.

Qualifications :

Bachelor’s degree in Business Administration, Education, or a related field.

Proven experience in administrative management, preferably in an educational setting.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Knowledge of school management software is an advantage.

Skills and Attributes :

Leadership and team management skills.

Attention to detail and problem-solving abilities.

Ability to work under pressure and meet deadlines.

Professional and approachable demeanor.

Commitment to the school's mission and values.