Programme Assistant

Role Overview

The Programme Assistant will provide both operational and programme support to ensure the smooth functioning of office activities. The role will combine programme-related responsibilities besides administrative and logistical support to ensure smooth day-to-day operations of the office, effective resource management, and timely support to staff.

Key Responsibilities

• Programme Assistance
• Support programme staff with basic documentation, data entry, and filing.
• Logistical support with field activities, and in organizing public events.
• Maintain registers for assets, materials, and resource distribution.
• Administrative Support
• Assist in photocopying, filing, scanning, and maintaining records.
• Handle courier, mail, and package deliveries.
• Support vendor management including collection of quotations, bills, and receipts.
• Procurement & Stock Management
• Maintain updated records of stock and ensure timely replenishment.
• Procure office supplies, consumables and groceries as per requirements.
• Office Support & Hospitality
• Ensure cleanliness and upkeep of the office premises.
• Assist in receiving visitors and supporting office hospitality needs.
• Prepare and serve tea / coffee and arrange refreshments during meetings.
• Other Duties
• Undertake any other tasks assigned by the supervisor in support of office operations and programme delivery.

Requirements

Benefits

As per organization Policy

Skills Required

Procurement, Vendor Management, Stock Management, Data Entry, Ms Office