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Documentation Lead & Controller

Documentation Lead & Controller

The Lubrizol Corporationpune, India
4 hours ago
Job description

Summary of the Role :

  • Documentation Lead & Controller reports to Global Operations Support Lead.
  • This position is crucial for the global documentation cell of Lubrizol corporation located at GCC Pune.
  • This is a combined role for documentation lead as well as controller. Mainly working independently to manage basic requirements & at the same time formulating plan, strategy & way forward related to all the documentation at GCC. This documentation serves 60+ LZ facilities on AutoCAD drawings, PRD validation & related documentation & GES.
  • The position is accountable for ensuring the documents are systematically managed, labelled, and stored – allowing for easy retrieval, version control, and maintenance of accurate records.
  • This position will collaborate with diverse teams to ensure adherence to proper documentation protocols. Additionally, address any inquiries associated with the document management system.

Internal contacts :

  • Communication : Projects, Operations (Production, Maintenance, SHES), IT, Leadership team.
  • Corporate : Lubrizol facilities contacts, Global Engineering team
  • External contacts :

  • With document management system vendors
  • Responsibilities :

  • Support implementation of document management policies and procedures at GCC -Pune for all the Lubrizol facilities.
  • Own and maintain the entire documentation system ensuring complete adherence to the policies and procedures.
  • Ensure document control procedures and workflow, Document repositories and database, including user access and permissions.
  • Receive the approved document, include in database & meticulously track the revisions, records and absolute document.
  • Ensure documents are properly classified, organized and stored in databases for an easy & quick revival to the user.
  • Provide guidance and support to users, resolving their queries quickly.
  • Collaborate within the documentation team understand their needs on document management.
  • Coordinate with the IT department for system upgrades and enhancements.
  • Conduct internal and external audits as required.
  • Stay updated with industry trends and advancements in document management technology.
  • Requirements (education, experience, competencies, and specific job requirements) :

  • Bachelor’s degree in engineering (Preferably in Mechanical)
  • 7+ years of experience in handling documentation or related work
  • Experience in implementing and managing electronic document management systems, including system administration, configuration, and maintenance.
  • Strong understanding of document lifecycle management, document workflows, and best practices for organizing and categorizing documents.
  • Education / Certification :

  • Bachelor’s degree in engineering or related field
  • Experience in chemical processing is preferred.
  • Relevant certification in document management system.
  • Experience and Skills :

  • Bachelor's degree in a relevant field (e.g., Mechanical Engineering, Information Management).
  • ~5+ years of proven experience in working with Autodesk Vault or equivalent documentation control system.
  • Strong knowledge of document control procedures, best practices, standards.
  • Familiarity with document management systems and software- Virtual systems.
  • Excellent organizational and time management skills.
  • Diligence and accuracy.
  • Strong communication and interpersonal skills to effectively collaborate with the team.
  • Ability to work independently and collaboratively in a team environment.
  • Analytical thinking and problem-solving abilities.
  • Competencies for the Role :

  • Communicate effectively :
  • Delivers clear, concise, accurate, effective, messages; actively listens to others and freely shares relevant information.

  • Execution :
  • Continually identifies specific and effective opportunities to improve category management

  • Collaborates (locally and globally)
  • Build and maintains productive working relationships across the Lubrizol Planning & Execution, Planning, executing, and improving work processes to ensure the achievement of business goals.

  • Delivery Results :
  • Demonstrates a sense of urgency and a strong commitment to achieving goals; creates effective plans that ensure deadlines and budgets are met.

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