US IT Staffing & HR Operations Executive
Innovatech StaffingHyderabad, Telangana, India12 hours ago
Job descriptionMaintain accurate and updated records of consultants’ work authorization status (H1B, OPT, CPT, GC, TN, etc.). Coordinate with immigration teams and vendors for visa transfers, extensions, and related documentation. Ensure compliance with USCIS and Department of Labor regulations. Manage consultant timesheets, invoicing, and payroll coordination under various pay terms (W2, C2C, 1099). Work with finance teams to ensure accurate and timely payments and vendor invoicing. Maintain detailed records of pay rates, bill rates, and margins for each placement. Draft and manage contracts such as MSA, SOW, offer letters, and vendor agreements. Maintain all HR and staffing documentation in compliance with U.S. standards. Handle confidential employee and consultant data securely and efficiently. Support overall HR and operational processes including audits, compliance reporting, and system updates. Prepare weekly and monthly reports on recruitment status, consultant tracking, and payroll. Continuously improve internal processes to ensure smooth staffing operations. Bachelor’s degree in Business Administration, HR, or related field. Minimum 2 years of experience in US IT staffing or recruitment operations . Strong understanding of U.S. hiring practices, employment classifications (W2, C2C, 1099), and visa types. Familiarity with ATS (Applicant Tracking Systems), MS Office / Google Workspace. Excellent communication, multitasking, and organizational skills. Experience working with vendors, clients, and consultants across different U.S. time zones preferred. Competitive base salary plus performance-based incentives. Opportunity to manage end-to-end U.S. recruitment operations. Dynamic, growth-oriented work environment with global exposure. Professional development and career advancement opportunities.
About the Role
We are seeking a detail-oriented and proactive US IT Staffing & HR Operations Executive to manage end-to-end recruitment and HR operations for our U.S. clients and consultants. The ideal candidate will have hands-on experience with U.S. hiring practices, employment types (W2, C2C, 1099), and work visa categories (H1B, GC, OPT, CPT, TN, etc.). This role requires excellent coordination, compliance knowledge, and a strong understanding of U.S. payroll and documentation processes
Key Responsibilities
Recruitment & Onboarding
- Manage the complete U.S. IT recruitment lifecycle — from sourcing and screening to offer negotiation and onboarding.
- Work closely with Account Managers and Clients to understand requirements and deliver qualified candidates.
- Handle consultant onboarding, background verification, and documentation (I-9, W4, etc.).
- Ensure compliance with U.S. employment laws and company policies.
Visa & Compliance Management
Payroll & Pay Terms
Contracts & Documentation
Operations & Reporting
Qualifications
What We Offer
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Executive Operation • Hyderabad, Telangana, India
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