Facilities InCharge

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee daily facility operations including electrical plumbing HVAC and general maintenance.
• Develop and implement preventive maintenance schedules for all critical equipment.
• Ensure the timely repair and upkeep of buildings machinery office equipment and common areas.
• Conduct routine inspections to identify issues and ensure all facilities are in proper working condition.

2. Vendor & Contract Management

• Manage contracts with external vendors for housekeeping security maintenance waste management pest control and other facility-related services.
• Evaluate vendor performance and negotiate contracts and renewals.
• Ensure vendors comply with service-level agreements (SLAs).

3. Safety Security & Compliance

• Ensure adherence to statutory and regulatory compliance related to building safety and environmental regulations.
• Oversee fire safety systems emergency exits first aid kits and workplace safety standards.
• Conduct periodic safety drills and coordinate with safety officers.
• Maintain security protocols including CCTV access control and visitor management systems.

4. Space & Asset Management

• Plan and optimize workspace allocation according to business needs.
• Maintain inventory of office assets furniture and equipment.
• Support office relocations layout changes and expansion projects.

5. Budgeting & Cost Control

• Prepare and manage the facilities budget including repairs utilities and capital improvements.
• Track expenses identify cost-saving opportunities and ensure efficient resource utilization.

6. Utilities & Infrastructure Management

• Monitor consumption of electricity water fuel and other utilities.
• Coordinate with utility providers for service continuity and upgrades.
• Implement energy conservation initiatives to reduce operational costs.

7. Administrative Support

• Oversee front-office operations mailroom services cafeteria/pantry services and transport if applicable.
• Support procurement activities for facility-related items and consumables.
• Ensure timely documentation record-keeping and facility reports.

Skills & Competencies

• Strong knowledge of building systems (electrical HVAC plumbing).
• Excellent negotiation and vendor management skills.
• Understanding of workplace safety standards and compliance.
• Strong leadership and team management abilities.
• Problem-solving skills with attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Good communication and coordination skills.

Qualifications :

• Bachelors degree in Facilities Management Engineering Business Administration or related field.
• 510 years of experience in facilities management or similar role (based on seniority required).
• Certifications such as IFMA CFM FMP or OSHA/Safety certifications are an advantage.

Work Environment

• Primarily office-based with frequent inspections of all facility areas.
• May require availability during off-hours for emergencies or major maintenance activities.

Additional Information :

At Version 1 we believe in providing our employees with a comprehensive benefits package that prioritises their well-being professional growth and financial stability.

One of our standout advantages is the ability to work with a hybrid schedule along with business travel allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.

We prioritise the health and safety of our employees providing private medical and life insurance coverage as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations including AWS Microsoft Oracle and Red Hat.

Our employee-designed Profit Share scheme divides a portion of our companys profits each quarter amongst employees. We are dedicated to helping our employees reach their full potential offering Pathways Career Development Quarterly a programme designed to support professional growth.

PLUS many more exciting benefits drop us a note to find out more.

Pooja Murugan
#LI-PM3

Remote Work :

No

Employment Type :

Full-time

Key Skills
Anti Money Laundering,Academics,ISO,Downstream,Administrative Services,Accounts Payable
Experience: years
Vacancy: 1