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Document Controller & Scheduler

ConfidentialMumbai, India

8 days ago

Job description

Role Statement : -

To manage and organize the company&aposs documents, ensuring they are accurate, accessible, and secure by overseeing creation, distribution, and storage, tracking revisions, and adhering to standards.
Key responsibilities include meticulous record-keeping, managing document control systems, providing information to departments, and maintaining confidentiality.
Essential skills for this role : Strong attention to detail, organizational prowess, communication ability, and proficiency with document management software

Managing overall schedules and coordinating tasks to ensure the system or project runs smoothly.

Job Responsibilities : -

Document Management : Manage the intake, storage, and retrieval of both physical and electronic documents, ensuring they are accurate and secure.

Quality Control : Check documents for accuracy, consistency, and adherence to organizational standards and regulatory requirements.

System Administration : Implement and maintain document control systems, including user access, version control, and document numbering.

Distribution & Access : Distribute documents to relevant internal departments and external stakeholders, ensuring timely and secure access when needed.

Archiving : Maintain secure archives for historical documents and manage their disposal when necessary.

Compliance : Ensure all document-related activities comply with legal and organizational policies.

Document Management : Manage the intake, storage, and retrieval of both physical and electronic documents, ensuring they are accurate and secure.

Quality Control : Check documents for accuracy, consistency, and adherence to organizational standards and regulatory requirements.

System Administration : Implement and maintain document control systems, including user access, version control, and document numbering.

Distribution & Access : Distribute documents to relevant internal departments and external stakeholders, ensuring timely and secure access when needed.

Archiving : Maintain secure archives for historical documents and manage their disposal when necessary.

Logistics and Resource Management : Coordinate with suppliers and allocate resources effectively for projects or operations.

Communication : Interact with clients, patients, vendors, and internal teams, providing updates and confirming adherence to project timelines via phone, email, or messaging platforms.

Conflict Resolution : Identify and resolve scheduling conflicts, adjusting plans as necessary to maintain operational efficiency.

Record Keeping and Data Entry : Record details of milestones and schedules, delays, etc. and perform data entry into relevant systems.

Administrative Support : Perform general administrative duties such as filing, managing correspondence, and greeting visitors, depending on the work environment.

Compliance : Ensure all document-related activities comply with legal and organizational policies.

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Skills Required

Administrative Support, Compliance, Archiving, System Administration, Quality Control

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Document Controller • Mumbai, India