Executive Personal Assistant (AI Assistant)

(Right Hand to Directors – Long-Term Growth Role)

We are seeking a proactive, tech-enabled, and growth-oriented  Executive Operations & AI Assistant  to support three directors managing international projects in luxury design, construction, and wellness.

This is not a traditional EA role — we’re looking for a  right hand  who thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.

Responsibilities

Act as a  strategic partner  to directors : anticipate needs, structure priorities, and translate loose requests into clear actions.

Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using  automation and rules where possible.

Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.

Use  AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc )  to :

Conduct research and distil insights into clear briefing notes.

Draft communications, presentations, and reports.

Build and maintain streamlined workflows and digital filing systems (SharePoint / OneDrive with metadata tagging)

Support  social media research and execution  (LinkedIn, Instagram, etc.).

Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.

Create and manage templates

Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).

Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.

Requirements

3+ years’ PA / EA experience at senior or executive level.

Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world

Tech-forward mindset : proficient in  Microsoft 365, Microsoft Copilot, SharePoint / OneDrive (with metadata structuring), inbox / calendar automation , and digital productivity tools.

Demonstrated use of AI tools to enhance research, workflow, or communication.

Strong organisational ability, multitasking, and rigorous follow-through.

Experience in research and execution.

Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.

Hungry to learn, grow, and go beyond traditional EA responsibilities.

Why Join Us Directly support senior directors shaping international ventures.

Long-term role with the chance to  grow beyond administration into operations, systems, and innovation .

Be part of a respected company with over two decades of global success in luxury design and construction.

A rare opportunity to bring  AI, automation, and innovation  into the heart of leadership.