Administrative assistant

Job Title : Administrative Assistant Location : Bangalore, India

Company : Outside ROI (US-based Marketing Agency)

Type : Full-Time

Experience Level : 2–5 Years

Industry : Marketing & Advertising

Job Summary : We are seeking a proactive and organized Administrative Assistant to support our fast-paced marketing agency in Bangalore. The ideal candidate will be responsible for managing day-to-day administrative operations, supporting leadership and marketing teams, coordinating internal processes, and ensuring smooth functioning of office tasks. If you're detail-oriented, tech-savvy, and thrive in a dynamic, creative environment, we’d love to meet you.

Key Responsibilities : Administrative Support :

Provide high-level administrative support to the leadership and marketing teams. Handle scheduling, travel arrangements, calendar management, and internal communications.

Project Coordination :

Assist in tracking project timelines, deliverables, and client communications. Follow up with teams to ensure deadlines are met.

Client Interaction :

Liaise with clients for meeting coordination, basic support requests, and documentation as needed.

Office Management :

Manage supplies, vendors, office maintenance, and ensure smooth daily operations. May support remote team logistics.

Data Entry & Reporting :

Maintain accurate records in CRMs, spreadsheets, and reporting tools. Prepare periodic reports, meeting minutes, and presentation materials.

Finance & HR Support (basic) :

Assist in invoice processing, expense reports, onboarding paperwork, and timesheet collection.

Marketing Support (optional) :

Support marketing team with scheduling social media posts, proofreading content, or coordinating with freelancers.

Requirements : Proven experience (2–5 years) in an administrative role, preferably in a marketing, creative, or tech environment.

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion).

Strong written and verbal communication skills.

Ability to multitask and prioritize effectively in a deadline-driven environment.

Attention to detail and problem-solving skills.

Nice to Have : Experience working with CRMs (e.g., Hub Spot, Zoho).

Familiarity with marketing terms or basic campaign workflows.

Previous experience supporting a hybrid or remote team.

Perks & Benefits : Competitive salary

Flexible work hours & hybrid work options

Exposure to top-tier marketing clients and projects

Growth opportunities within a creative and collaborative team

About Outside ROI : Outside ROI is a performance-driven marketing agency focused on delivering strategic, measurable results for clients across industries. We pride ourselves on creative problem-solving, data-driven execution, and a culture that fosters innovation and excellence.