Officer Logistics

Job Description Officer Logistics (Billing & Operations)

Department : Logistics & Distribution

Location : Chennai

Reports To : Assistant Manager Logistics & Head Logistics

Position Overview

The role is responsible for ensuring timely and accurate processing of logistics bills

shipment cost updates and claim documentation in alignment with SAP data and

company policies. The incumbent will also coordinate with CFAs vendors and SCM

teams to ensure smooth billing timely truck placement and adherence to delivery

timelines across PAN India operations.

Key Responsibilities

1. Logistics Operations

Ensure all PTL (Part Truck Load) shipments are delivered within agreed TAT

(Turnaround Time).

Ensure all Factory and warehouse truck placements are completed within 24

hours.

Coordinate with CFAs transporters and warehouse teams to monitor shipment

movement and resolve any operational delays.

Coordination for on time vehicle placements and monitor service levels and

optimize cost

2. Billing & Documentation

Verify and validate vendor bills against agreement costs PO and GRN values

created in SAP.

Ensure correctness and timely processing of all Rent CFA and Secondary bills

in the SSC portal.

Validate claims with supporting documents and SAP data before submission.

Maintain a Bill Entry Register Report and track clearance and payment status.

Update shipment costs for factory dispatches and maintain unique IDs for

secondary bill receipts at HO.

3. Claims Management

Coordinate and compile documentation for insurance claims including Damage

Reports Surveyor Reports FIRs LR copies and invoices.

Maintain a tracker for all claim cases and follow up with the Corporate Office

team for claim settlement status.

Ensure timely and accurate submission of all claim documents to the insurance

company.

4. Reporting & Analytics

Prepare and publish Primary MIS Reports and monitor in-transit adherence.

Review and analyse PAN India PTL vendor MIS data (>

TAT) and take

corrective action with vendors for delays.

Review Secondary MIS data (>

72 hrs) with CFA and warehouse transport

partners and drive timely closures.

Agreement preparation and coordination with vendors

Key Skills & Competencies

Strong knowledge of SAP (Logistics & Finance Modules)

Good understanding of freight billing claims and logistics operations

Analytical and problem-solving abilities

Proficiency in MS Excel PowerPoint and MIS reporting

Strong coordination and communication skills

Attention to detail and adherence to timelines

Educational Qualification

Graduate / Postgraduate in Commerce Logistics or Supply Chain Management

Certification in SAP / Logistics Management preferred

Experience

2 6 years of experience in logistics billing MIS reporting or supply chain

operations (preferably in manufacturing / FMCG / paints industry)

Key Performance Indicators (KPIs)

Timely processing of vendor bills

100% accuracy in SAP validation and cost mapping

On-time truck placement and shipment delivery adherence

Claim documentation and settlement turnaround time

Accuracy and timeliness of MIS reporting

Key Skills

Shipping & Receiving,Inventory Control,Data Entry,AS400,Transportation Management Systems,EDI,Microsoft Outlook,Warehouse Experience,Office Experience,Dispatching,Microsoft Excel,Logistics

Employment Type : Full Time

Experience : years

Vacancy : 1