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MEP Project Coordinator – QA / QC Implementation

MEP Project Coordinator – QA / QC Implementation

HDX ENGINEERING CONSULTANTSKochi, Kerala, India
2 days ago
Job description

Job Title : MEP Project Coordinator – QA / QC Implementation

Department : Design Production / Quality Assurance

Reports to : Design Production Manager / Management Representative (MR)

Work Location : Ernakulam, Kerala, India

CTC : 6L - 8L per annum (Negotiable)

1. Job Purpose

  • To coordinate and implement project-level QA / QC processes across all MEP design disciplines, ensuring that each project is initiated, reviewed, and completed in compliance with Haida Green’s internal quality standards, SOPs, and ISO 9001-based QA / QC systems.
  • This role ensures every project in the ERP system has a defined quality framework — including deliverable structure, review workflows, checklists, and document traceability — guaranteeing technical accuracy and consistency across all projects.

2. Key Responsibilities

A. QA / QC System Implementation

  • Develop and maintain the QA / QC process workflow for MEP design and supervision projects.
  • Coordinate with the Design Production Manager and MR to align project QA / QC procedures with ISO 9001 and company SOPs.
  • Ensure every project is configured in ERP with defined QA / QC stages (Design → Review → Approval → Issue).
  • Set up and maintain discipline-specific review checklists (Mechanical, Electrical, Plumbing, Firefighting, ELV, Infrastructure).
  • Track NCRs, review comments, and corrective actions to ensure timely closure.
  • Manage and update the Project QA / QC Register in ERP for traceability and audit readiness.

    • B. Project Setup & Quality Planning

  • Coordinate with Project Managers to define project QA / QC objectives, deliverables, and acceptance criteria at project initiation.
  • Ensure each project’s scope, schedule, and deliverable breakdown is encoded into ERP for QA / QC tracking.
  • Review and verify that project folders, transmittal templates, and file naming conventions follow Haida Green’s SOP.
  • Develop Project Quality Plans (PQP) for large or key projects when required.
  • Coordinate between Dubai and India teams to ensure uniform implementation of QA / QC templates and standards.

    • C. Review & Verification Process

  • Facilitate the first-level and second-level design reviews in coordination with discipline leads.
  • Ensure all design deliverables undergo checklist-based QA / QC before external submission.
  • Maintain a Design Review Log (with reviewer names, dates, comments, and revision status).
  • Ensure every drawing and report issued externally is approved, signed-off, and transmitted through ERP.
  • Identify design coordination gaps, recurring errors, and recommend preventive measures.

    • D. ERP & Digital QA / QC Integration

  • Work closely with the ERP development team to refine QA / QC-related modules, workflows, and templates.
  • Ensure ERP supports the entire QA / QC lifecycle : design input → review comments → corrective action → closeout.
  • Conduct audits of ERP data for completeness and accuracy (QA / QC forms, checklists, attachments).
  • Provide training and guidance to design engineers on how to use QA / QC features in the ERP system.
  • Suggest improvements to digital QA / QC dashboards and reporting formats.

    • E. Internal Audit & Continual Improvement

  • Support the internal audit team in verifying project compliance with SOPs and ISO standards.
  • Compile NCR reports and trend analyses for management review meetings.
  • Participate in root-cause analysis sessions and contribute to corrective / preventive action (CAPA) planning.
  • Maintain the Lessons Learned Register for design quality improvements.
  • Assist the Management Representative during external certification or surveillance audits.

    • 3. Skills & Competencies

  • Strong understanding of MEP design deliverables and multi-discipline coordination.
  • Excellent knowledge of QA / QC procedures, design review methods, and quality planning.
  • Familiarity with ISO 9001 : 2015 and ISO 19650 principles.
  • Experience in ERP or document management systems (Odoo, Zoho, BIM 360, Deltek, etc.).
  • Competent in MS Excel / Power BI / Word / SharePoint for documentation and reporting.
  • Capable of reviewing technical documents and identifying inconsistencies.
  • Behavioural Competencies
  • Process-oriented with meticulous attention to detail.
  • Strong communication and coordination skills across disciplines.
  • Analytical, with a mindset for continual improvement.
  • Confident in conducting training, audits, and reviews.
  • Able to balance multiple projects and priorities simultaneously.

    • 4. Qualifications & Experience

  • Education :  Bachelor’s Degree in Mechanical / Electrical / Civil / Industrial Engineering.
  • Experience :  Minimum 8–10 years in design consultancy QA / QC or MEP coordination roles.
  • Preferred Exposure : Experience in engineering consultancy (not contracting), with ERP or BIM platform exposure.
  • Certifications (preferred) : ISO 9001 : 2015 Internal Auditor, PMP / Quality Management training, or ERP QA / QC system certification.

    • 5. Reporting and Interface

    Internal :

  • Managing Director / Design Production Manager
  • Project Managers and Department Heads
  • Document Control and ERP Development Teams
  • QA / QC and Internal Audit Team

    • External :

  • ERP Consultant / Vendor (for QA / QC module)
  • Clients and External Auditors (for project quality reviews)

    • 6. Career Path

    MEP Project Coordinator – QA / QC Implementation → Quality Manager / Design QA / QC Lead → IMS Manager / Head of Quality

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