Tendering Specialist

Job Description : Tender Specialist

Location :  Mumbai, India

Department :  Sales & Business Development

Reports to :  Senior Management

About Medispec

Medispec is a trusted partner to leading global brands, providing advanced instruments, consumables, and solutions to the Indian scientific community. With 30 years of legacy and a strong customer base across academia, biopharma, and government institutions, we are scaling rapidly into new markets and verticals.

Role Overview

We are seeking a detail-oriented and proactive  Tender Specialist  to manage the end-to-end tendering process. The role is critical in securing government and institutional business by ensuring compliance, competitive pricing, and timely submissions.

Key Responsibilities

• Tender Management
• Identify, track, and analyze relevant tenders / RFPs from government portals, institutions, and agencies.
• Prepare and submit technical and commercial bids in compliance with requirements.
• Manage pre-bid queries, clarifications, and amendments.
• Documentation & Compliance
• Compile technical specifications, certificates, brochures, and authorization letters in coordination with internal and external stakeholders.
• Maintain updated records of mandatory registrations (GeM, MSME, ISO, CDSCO, CE, etc.) and ensure compliance.
• Liaise with legal, finance, and operations to align terms and conditions, taxes, and statutory documentation.
• Pricing & Strategy
• Work with management to prepare competitive pricing strategies while safeguarding margins.
• Conduct market intelligence on competitor pricing and awarded tenders.
• Maintain a database of submitted tenders, outcomes, and insights for continuous improvement.
• Cross-functional Coordination
• Collaborate with regional sales heads and business teams to support tender participation.
• Engage with principals / suppliers for product clarifications and documentation.
• Coordinate with logistics / accounts for EMDs, BGs, and post-award execution.

Qualifications & Skills

Skills Required

pricing strategy , Tender Management