Executive Assistant – Operations (EA–Ops)

Location : Turbhe, Navi Mumbai

Experience : 5+ years

Reporting to : Founder / CEO

Role Type :

Full-time, In-office (preferred)

About the Role

We are looking for a highly organised, proactive, and dependable

Executive Assistant – Operations

who can act as the Founder’s key support across scheduling, operations, execution tracking, and MIS.

This is a

hybrid EA + Operations

role designed for someone mature, experienced, and capable of managing high-velocity workflows in a growing organisation.

Key Responsibilities

1. Founder Support & Calendar Management

Full ownership of the Founder’s calendar

Scheduling, prioritising, and coordinating all meetings

Preparing meeting briefs and tracking action items

Managing daily communication and correspondence

2. Follow-ups & Execution Tracking

Proactively following up with teams on tasks and deadlines

Maintaining structured trackers for weekly goals

Ensuring accountability without micromanaging

Coordinating updates across departments

3. Operations & Coordination

Handling daily operational requirements and process coordination

Ensuring smooth communication flow internally

Vendor coordination and documentation management

Creating and maintaining SOPs where required

4. MIS & Reporting

Building and maintaining dashboards (weekly, monthly)

Collecting data from teams and presenting insights to Founder

Strong capability in Excel / Sheets for MIS

Preparing reports, summaries, and presentations

5. Project Management

Assisting in planning and executing key projects end-to-end

Maintaining project trackers and flagging any delays

Cross-functional coordination for operational initiatives

Ensuring timely closure of action items

Skills & Requirements

Minimum 5 years of experience

in Executive Assistant, Operations, Project Coordination, or Founder’s Office roles

Strong proficiency in

Excel / Google Sheets

and reporting

Excellent communication (written + verbal)

High level of ownership, discretion, and maturity

Strong organisational skills and ability to manage multiple priorities

Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.

Ability to follow up firmly yet politely

Educational Background

Graduate (MBA / PG degree preferred but optional)

Personality Fit

Mature, reliable, and highly accountable

Structured thinker with strong execution discipline

Anticipates needs and solves problems independently

Calm under pressure, with a positive, solution-driven mindset