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Finance Manager

Finance Manager

RV UniversityBengaluru, Karnataka, India
29 days ago
Job description

RV University a leading private university for liberal education based in Bangalore , Karnataka , India . established by the Rashtreeya Sikshana Samithi Trust (RSST), which has over eight decades of experience in higher education system .

Position : Finance Manager

Primary tasks :

  • Student Fee Management
  • Fee Structure Management
  • Management of Fee Defaulters
  • Kotak Bank Fee Collection Link Management
  • Demand Creation & Management for Fee Collection
  • MIS reports for Management
  • Reconciliation of Bank Accounts
  • Reconciling and updating Students with SLCM to SAP
  • New Admission Related Works
  • FICA-Related SAP Entries
  • Scholarships
  • Student / Parent Support related works
  • Managing withdrawal of Students
  • Management of Refund of Student Fees

Key Responsibilities

Student Fee Management

  • Managing and Maintaining all Programmes student fee collection and accounting in SAP.
  • Preparing fee structures for tuition, skill, other, and exam fees with a detailed breakdown.
  • Ensuring all fees are paid before confirming admissions.
  • Preparing revised fee structures as needed.
  • Preparing additional program fee structures when new programs are added.
  • Preparation of fee structure for all programs for the new academic year.
  • Passing entries in SAP for tuition fees from student clearance to the student account.
  • Passing demands for tuition, skill, other, and exam fees in SAP for all students
  • Checking & confirming the fee structure for mapping in SAP for all programmes
  • Issuing fee receipts upon payment.

    • Fee Structure Management

  • Preparing Fee Structure for all programmes with bifurcation of Registration fee, Tuition Fee, Skill, Other & exam fee according to bank account details.
  • Preparing Fee Structure for Skill, Exam & Other fees for all programmes.
  • Checking & processing for mapping the approved fee structure co ordinating with SAP team.

    • Management of Fee Defaulters

  • Maintaining and follow up of Fee Defaulters
  • Regular follow up with Students, Parents for pending fee
  • Sending remainders through SMS, Mails, WhatsApp
  • Calling the Parents to the Campus and follow up
  • Updating reports of unpaid students to management on a weekly basis.
  • Updating fee receipt to exam office to release the results who have paid fee from time to time.

    • FICA-Related SAP Entries

  • Passing entries from the student clearance account to the student and reconciling student clearance.
  • Managing Financial Accounting (FI) and Contract Accounting (CA) entries in SAP.
  • Checking fee balances of each student in SAP and matching them with our data along with SLCM.
  • Passing demands of MQ quota students in Trust books-SAP.
  • Passing entries of fees in Trust books-SAP.
  • Passing concession entry in Trust books according to approval.
  • Passing fee receipt entries SAP
  • Passing bank entries SAP & completing Bank reconciliation.
  • Monitoring PVP, ID cards, library fines, and collecting fees.
  • Passing refund entries in SAP who have withdrawn the admission.
  • Tracking Fee defaulter list in SAP through T Code- ZDCB.
  • Maintaining & checking all approved Quota of Fees in SAP.
  • Passing Merit, Sports, Others Scholarship entries in SAP.
  • Refunding excess fee paid amount to students who are eligible for Scholarship (New Admission). After approval from management.

    • MIS reports for Management

  • Preparing various MIS reports for Management from time to time
  • Weekly updating of the New admissions
  • Weekly reporting of the fee collection and status
  • Weekly reporting pending fee students
  • Providing all necessary data for Finance Committee meetings, BOG meetings, and other meetings as required.
  • Bank Fee Collection Link Management
  • Creating bank links for all programs and coordinating with the bank.
  • Coordination with the bank for link creation.
  • Creating manual links for B. Tech students.
  • Creating links for B. Tech - RVSAT according to management-approved lists.
  • Updating details of students who paid directly to the bank without a link, by RTGS / NEFT, Cheque, or DD.

    • Demand Creation & Management for Fee Collection

  • Coordinating with the SAP team for demand creation of new admission students and checking in SAP.
  • Creating demand for skill, other, and exam fees in SAP and passing entries.

    • Reporting & Reconciliation

  • Downloading data from the dashboard, updating reports for each program, and sending daily reports.
  • Preparing reports on new admission registration, first instalment, full payment, and withdrawal numbers.
  • Sending weekly reports to management.
  • Preparing reports on B. Tech RVSAT fee collection, coordinating with Head Admission, reconciling, and sending to management.
  • Updating fee-paid details of RVSAT in a G Sheet maintained separately.
  • Deactivating the RVSAT link when the date expires for particular students.
  • Updating and checking the withdrawal list in the new admission list, preparing NFA, and obtaining signatures from the Registrar and VC.

    • New Admission Related Work

  • Coordinating with admissions team for Students admissions.
  • Reconciling new admission data with the admission team
  • Creating new links for B. Tech new admission.
  • Checking and approving the fee paid for SLCM to SAP
  • Checking the number of new admissions and confirming the bill for admission payments.

    • Student / Parent Support :

  • Providing support for the Parents / Students in fee link discrepancies
  • Resolving fees and Link related issues
  • Confirming the fees status payment for clarifications
  • Fee paid but not received issues related talking to Kotak Bank Team and settling the payments.
  • Responding to calls from existing students or their parents regarding fee-related queries.
  • Providing clear and accurate information and resolving their doubts.
  • Preparing circulars and sending them to students for fee follow-up.

    • Bank Entries & Reconciliation

  • Tracking unreconciled entries in bank statements and crediting them to the particular students.
  • Performing bank reconciliation to ensure records match bank statements.
  • Managing and passing entries in the main bank Kotak Bank 4000 A / C and doing reconciliation.

    • Scholarships

  • Checking and updating scholarship entries in SAP for merit scholarships.
  • Communicating the Scholarship details to EA’s / Students
  • Follow up and confirming the fee paid status for issue of Scholarships
  • Passing entries of Scholarships in SAP and accounting
  • For concession / scholarships to alumina and children of REVI employees follow up for confirmations and preparing necessary NFA.

    • Managing withdrawal of Students

  • Maintaining and managing the student’s withdrawal list
  • Updating in the SAP for students’ withdrawals

    • Management of Refund of Student Fees

  • Monitoring and management of Students refunds
  • Checking and confirming the refunds
  • Recording & maintaining the Student Refunds.

    • Interested candidates may email their CV to recruitments@rvu.edu.in

    Interviews will be arranged shortly for all shortlisted candidates.

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    Manager Finance • Bengaluru, Karnataka, India