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Manager - Purchase and Audit (Hospitality / Coworking)

Manager - Purchase and Audit (Hospitality / Coworking)

alt.f coworkingGurugram, Haryana, India
6 hours ago
Job description

Designation : Manager - Purchase and Audit

Experience : 4-8 years of experience in procurement, purchasing, audit, or supply chain.

Qualification : Bachelor’s degree in Commerce / Business / Operations; MBA preferred.

Budget : upto 10 LPA

Prerequisites for the Job Role :

  • Strong negotiation and vendor management skills.
  • Sound understanding of procurement processes, supply chain, and audit practices.
  • Analytical mindset with attention to detail and cost optimization.
  • Good knowledge of contracts, compliance, and documentation.
  • Proficiency in MS Excel, ERP / Purchase systems, and documentation tools.
  • Ability to multitask, prioritize, and work under timelines.
  • Experience in real estate, coworking, hospitality, or multi-location operations is a

strong advantage.

  • Roles and Responsibilities :
  • Manage the complete procurement cycle for all operational, facility, and project
  • requirements.

  • Source, evaluate, and negotiate with vendors to achieve the best pricing and quality
  • for different alt.f services.

  • Ensure timely availability of materials, consumables, and services across alt.f
  • centers.

  • Implement cost-saving initiatives while maintaining required standards.
  • Maintain updated purchase records, rate contracts, and vendor databases.
  • Build and manage a reliable vendor network across all key categories.
  • Evaluate vendor performance regularly to ensure consistency and reliability.
  • Conduct periodic internal audits of purchase processes, POs, GRNs, invoices, and
  • vendor payments.

  • Ensure adherence to procurement policies, SOPs, compliance norms, and
  • documentation standards.

  • Identify process gaps and implement corrective actions to improve procurement
  • efficiency across internal departments.

  • Coordinate with finance for invoice verification, reconciliation, and timely payment
  • processing.

  • Track procurement budgets, analyze variances, and support cost-control initiatives.
  • Monitor usage of consumables and ensure optimization across alt.f centers.
  • Collaborate with operations, projects, design, and finance teams to understand
  • purchase needs and close them on time.

  • Support new center openings with procurement planning, vendor identification, and
  • timely delivery of materials.

  • Maintain clear communication across teams and ensure timely closure of all
  • procurement and audit-related tasks.

  • Plan and execute risk-based internal audits of procurement activities, including
  • vendor selection, bidding processes, invoice reconciliation, and inventory

    management. Prepare detailed reports on audit findings, documenting exceptions,

    financial exposure, and recommendations for corrective action to management

  • Develop and implement proactive controls, checks, and balances within the
  • procurement cycle to minimize fraud, waste, abuse, and regulatory non-compliance.

  • Maintain comprehensive audit trails and documentation for all compliance reviews
  • and corrective actions taken.

    Interested candidates can share their updated cvs on

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    Manager Purchase • Gurugram, Haryana, India

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