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Officer 2, Corporate Administration

Officer 2, Corporate Administration

IQ-EQindia, India
30+ days ago
Job description

Job Description

Job Summary

  • To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg)
  • To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
  • To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
  • To build, develop and maintain partnerships with Operation teams in Luxembourg
  • To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed.

Core Responsibilities

  • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg)
  • Acts as a point of contact for daily operations on complex clients
  • Assist with the audit process, Attend board and shareholders meetings
  • Finalise board minutes, prepare complex board packs
  • Review board minutes of more junior team members
  • Prepare and review RCS, RBO, UBO and other related documents
  • Review of bank account opening forms
  • Coordinate with the Lux FCS and Payment team on payments processing
  • Conduct transaction monitoring (TM), monitor / ensure TM are properly conducted for all payments
  • Conduct / review Compliance File Review (CFRs) of Client files
  • Assists on client onboarding processes.
  • Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team
  • Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
  • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.
  • Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
  • Seeks knowledge and expertise for their own professional development.
  • Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

    • Workflow Management

  • Ensures timesheets are completed daily and accurately filed for all hours worked.

    • Systems

  • Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
  • Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
  • Monitor and ensure that Antrance is properly updated in line with internal guidelines
  • Understands and uses best practice on workflow platform / s.

    • Risks

  • Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
  • Acquires knowledge of risk factors and potential breach.

    • Key behaviours we expect to see

    In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following :

  • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.
  • Courage - Stepping up to address difficult issues, saying what needs to be said.
  • Drives Results - Consistently achieving results, even under tough circumstances.
  • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Decision Quality - Making good and timely decisions that keep the organisation moving forward.
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    Administration Officer • india, India

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