Executive Assistant

Job Title : Executive Secretary / Personal Assistant

Experience : 3 – 5 Years

Location : Navi Mumbai / Mumbai

Industry : IT Services / Product

Work Mode : On-site

We are hiring for one of our esteemed MNC clients in the IT Services / Product domain. The ideal candidate will provide high-level administrative and secretarial support to senior executives, ensuring smooth day-to-day operations and effective coordination across business functions

Job Summary :

We are seeking a highly organized and proactive Executive Secretary / Personal Assistant to provide comprehensive administrative and secretarial support to senior executives. The ideal candidate should possess strong multitasking abilities, excellent communication skills, and a high degree of professionalism while handling confidential information.

Key Responsibilities :

• Provide comprehensive secretarial and administrative support to senior executives, including managing calendars, scheduling appointments, and coordinating meetings.
• Organize and maintain documents, records, and files (both electronic and physical).
• Prepare professional correspondence, reports, and presentations with accuracy and attention to detail.
• Handle confidential and sensitive information with discretion and integrity.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Screen phone calls, emails, and other communications, and appropriately handle or redirect inquiries.
• Prepare and process expense reports, invoices, and related financial documentation.
• Coordinate and prioritize incoming requests, ensuring timely follow-up and completion of tasks.
• Manage office supplies, liaise with vendors, and coordinate maintenance activities.
• Assist in organizing meetings, conferences, and company events.
• Represent the organization in a professional manner while interacting with internal and external stakeholders.
• Collaborate with team members to streamline administrative processes and enhance overall efficiency.

Qualifications & Skills :

Skills Required

Word, Outlook, Powerpoint, Excel, Microsoft Office Suite