Admin & HR Executive

Admin & HR Executive

Location : Cochin, India

Department : HR

Job Type : Full-Time, Work from office

Job Summary

We are seeking a proactive and detail-oriented Admin & HR Executive to support a wide range of administrative, HR operations, and compliance functions. This role will involve handling office facilities, vendor management, travel, and guest coordination, along with active participation in talent acquisition support, HR operations, and statutory compliance activities.

Key Responsibilities

Administration & Facilities Management

Oversee office infrastructure, housekeeping, and security management.

Manage parking facilities and ensure compliance with regulations.

Liaise with internal and other external bodies (HO, Infopark, SEZ, KINESCO) as needed.

Handle vendor management, including negotiations and invoice processing.

Coordinate travel bookings, hotel accommodations, and guest management.

Manage food card allocations, general office purchases, and consumables.

Handle ID card printing / issuance for employees.

Talent Acquisition Support

Support interview coordination, including scheduling, calendar invites, candidate communication, and feedback collection.

Manage pre-Onboarding formalities – documentation, system entry, offer letters, communication with IT / HR for provisioning.

Support Onboarding – welcoming candidates, ID card issuance, induction coordination, HRMS updates.

Assist in exit formalities – conducting exit interviews, feedback collection, full & final settlement coordination, and asset return tracking.

Assist in sourcing candidates via job portals, social media, consultancies, and direct outreach.

HR Operations

Maintain employee records and ensure smooth HR communication.

Be active part of employee engagement activities

Prepare and disperse exit letters and confirmations.

Coordinate training room bookings and logistics.

Manage access card issuance and extensions for employees.

Support BGV (Background Verification) process for employees.

Issue employment letters with approvals from respective managers.

Coordinate insurance card requests, team lunches / dinners, and visiting card issuance.

Statutory & Compliance

Manage apprenticeship registrations, attendance records, and certificates of proficiency.

Track and coordinate Professional Tax payments

Ensure compliance with statutory HR requirements and liaise with finance teams for timely payments.

Qualifications & Skills

Bachelor’s degree in Business Administration, HR, or related field.

3–6 years of experience in Admin / HR support roles.

Strong knowledge of HR processes (TA, Onboarding, exits, compliance).

Excellent coordination and vendor management skills.

Proficiency in MS Office, HRMS tools, and communication platforms.

Strong interpersonal, multitasking, and problem-solving abilities.

Preferred Attributes

Prior experience in IT / Corporate environment.

Hands-on experience with HRMS, background checks, and statutory HR compliance.

Proactive, detail-oriented, and able to handle multiple priorities with minimal supervision.