This job offer is not available in your country.
![[15h Left] Event Manager](https://cdn-logos.talent.com/v1/logo/image?feedcode=attb-in&company_name=MIT%20ADT%20University){kind=logo}
[15h Left] Event Manager
MIT ADT UniversityPune, Maharashtra, India21 hours ago
Job descriptionPrepare detailed, itemized budgets for each event, ensuring cost-effectiveness and adherence to financial guidelines. Track all expenditures, manage invoicing, and process payments accurately. Identify opportunities for cost savings and potential revenue generation (e.g., sponsorships, ticket sales). Conduct a post-event financial analysis and prepare a final budget reconciliation report. Source, evaluate, and manage a preferred list of external vendors, including caterers, audio-visual providers, stage designers, decorators, transportation services, and security. Negotiate contracts, pricing, and service level agreements (SLAs) with vendors to secure the best value. Act as the primary liaison between the University and all external parties, ensuring clear communication and delivery as per specifications. Coordinate extensively with internal stakeholders (Faculty, Deans, IT, Maintenance, Security, Student Bodies) to align their requirements and resources for event execution. Collaborate with the Communication / Marketing Department to develop a comprehensive marketing and promotional strategy for each event. Ensure all event communication (digital, print, and on-site) strictly adheres to the MIT ADT University brand guidelines, maintaining a consistent and professional image. Coordinate the design and production of all promotional materials, including event websites, brochures, advertisements, social media content, and signage. Manage media relations and public outreach activities for high-profile events, including issuing press releases, arranging media coverage, and facilitating on-site interviews. Oversee social media campaigns and digital registration processes to maximize visibility and attendance. Coordinate VIP / Guest Speaker protocol, including managing media interactions and branding visibility for distinguished visitors. Execution and Operations Oversee all logistical arrangements, including venue setup, seating plans, registration desks, signage, parking, and security protocols. Manage the on-site operations on the day(s) of the event, serving as the central point of command to troubleshoot issues promptly and effectively. Coordinate technical requirements (sound, lighting, projection, live streaming) to ensure flawless delivery. Manage guest list, invitations, RSVPs, and VIP protocol arrangements. Lead and motivate event teams (which may include administrative staff, student volunteers, and external hires). Delegate tasks clearly and supervise all staff / volunteers during setup, execution, and breakdown. Ensure all necessary permits, licenses, and insurance requirements are in place. Conduct post-event evaluations, collecting feedback from attendees, stakeholders, and internal teams. Analyse event success against established KPIs. Prepare comprehensive reports documenting event outcomes, lessons learned, and recommendations for future improvements. Education : Master’s degree in Event Management, Hospitality, Mass Communications, or a related field. Experience : Minimum of 5-8 years of proven experience in planning and executing large-scale events, preferably within an educational institution or a similar corporate / public-facing environment. Exceptional project management and organizational skills with meticulous attention to detail. Strong financial acumen for budgeting, negotiation, and expense management. Excellent communication (written and verbal), interpersonal, and presentation skills. Proven ability to coordinate with Marketing / PR teams on event promotion and brand management. Demonstrated leadership ability to manage teams and multiple projects simultaneously under pressure. Proficiency in event management software and MS Office Suite (Excel, PowerPoint). Ability to work flexible hours, including evenings and weekends, as required by the event schedule.
About the Company
MIT ADT University is seeking a dynamic, highly organized, and proactive Event Manager to take ownership of the complete lifecycle of all major university events, ranging from academic conferences, cultural festivals (like Persona Fest), convocation ceremonies, foundation days, internal workshops, and high-profile visits. This role requires exceptional leadership to manage overall planning, meticulous budgeting, effective cross-functional coordination, strategic vendor management, and collaborative execution of branding and promotion to ensure the successful and seamless execution of all events in line with the University's brand and objectives.
About the Role
The Event Manager will oversee the planning and execution of various university events, ensuring they align with the institution's objectives and brand. This role involves extensive collaboration with multiple departments and external vendors to create memorable experiences for participants and guests.
Responsibilities
Overall Event Planning & Strategy
- Develop a comprehensive annual calendar of university events in consultation with various departments (Academics, Marketing, Administration, Student Council, etc.).
- Define event objectives, scope, target audience, and success metrics for each event.
- Create detailed event work plans, timelines, and checklists, ensuring all milestones are met.
- Conceive creative event themes, concepts, and logistics to enhance the overall participant and visitor experience.
Budgeting and Financial Management
Vendor and Stakeholder Management
Event Promotion, Branding, and Media Coordination
Coordination and Team Leadership
Post-Event Reporting and Improvement
Qualifications
Required Skills
If you are interested for the position please send your profile to hr.resume@mituniversity.edu.in
Create a job alert for this search
15H Left • Pune, Maharashtra, India
Related jobs
![[15h Left] Brand Manager](https://cdn-logos.talent.com/v1/logo/image?feedcode=attb-in&company_name=Amber)
- Promoted
- New!
Implementation Success Manager
AppZenPune, Maharashtra, India Role : Implementation Success Manager.AppZen is the leader in autonomous spend-to-pay software.Its patented artificial intelligence accurately and efficiently processes information from thousands of...Show moreLast updated: 21 hours ago
- Promoted
- New!
Customer Care Professional and Event Planner
Hafla | حفلةPune, Maharashtra, India Join Our Team at Hafla | حفلة ⭐.Event Management Contact support center blended process (Voice Inbound / Outbound and Chat).
Hafla is excited to announce that we are hiring a Customer Support Speciali...Show moreLast updated: 21 hours ago
- Promoted
Event Manager
MIT ADT UniversityPune, Maharashtra, India MIT ADT University is seeking a dynamic, highly organized, and proactive Event Manager to take ownership of the complete lifecycle of all major university events, ranging from academic conferences,...Show moreLast updated: 3 days ago
- Promoted
Event Planner (Kids Birthday Event)
ConfidentialPune, India One of our Dubai based client (.Event Planner (Kids Birthday Event).As part of the kids' events team, you will support our Dubai-based category manager in managing birthday event inquiries.You'll h...Show moreLast updated: 28 days ago
- Promoted
- New!
[15h Left] Brand Manager
AmberPune, Maharashtra, India About Amber (https : / / amberstudent.Long-term accommodation booking platform for students (think booking.Amber helps 80M students worldwide, find and book full-time accommodations near their universi...Show moreLast updated: 1 hour ago
- Promoted
Ads Performance Marketing Specialist
Symbiosis Skills & Professional UniversityPune / Pimpri-Chinchwad Area, India Ads Performance Marketing Specialist.We are seeking a highly analytical and results-driven.Ads Performance Marketing Specialist.
This role is responsible for planning, executing, analyzing, and scal...Show moreLast updated: 13 days ago
- Promoted
Presales Manager
SOFARPune, IN Looking for an experienced and energetic professional interested in joining a fast-growing and diverse team aimed at providing better Smart Energy solutions to our customers.The individual should b...Show moreLast updated: 30+ days ago
- Promoted
- New!
Event Sales Specialist
4blockseventPimpri Chinchwad, Maharashtra, India We are a growing event management company based in Pune, specializing in corporate events, brand activations, conferences, team-building activities, and annual celebrations.With a passion for creat...Show moreLast updated: 21 hours ago
- Promoted
Project Delivery Manager - SMART Building
DarPune, Maharashtra, India Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, fac...Show moreLast updated: 30+ days ago
- Promoted
Operations Associate
Aroza Event CenterPune, IN We’re Hiring : Remote Operations Coordinator (Aroza Event Center – USA Events).Aroza Event Center is looking for a Remote Operations Coordinator to support our event operations team in the USA.This ...Show moreLast updated: 1 day ago
- Promoted
- New!
Event Operations Executive (Escalations and Vendor Management)
Hafla | حفلةPune, Maharashtra, India Hafla is UAE's one-stop-shop for event organizers to discover, book, and pay for everything they need for an event.Our innovative tech platform brings together event planners, venues, equipment re...Show moreLast updated: 21 hours ago
- Promoted
Distribution Manager
Atica GlobalPune, Maharashtra, India Atica is a leading, tech-first remote sales & revenue management company for Hotels and Hotel operators in the US, enabled by a unified tech-led solution.
We are a startup, funded by the top investo...Show moreLast updated: 3 days ago
- Promoted
Presales Manager
Unified InfotechPune, IN We’re looking for a Presales Champion – a strategic thinker and executor who bridges client aspirations with our technical and delivery capabilities.
You will play a pivotal role in shaping solution...Show moreLast updated: 4 days ago
- Promoted
Client Servicing Manager- Events company
ConfidentialPune, Bengaluru / Bangalore, Mumbai We are a 19 year old organization with overpowering passion for Events & Entertainment.Today we stand strong with over a 1000 brand experiences with a rich cumulative experience of more than 50 yea...Show moreLast updated: 10 days ago
- Promoted
Studio Manager
Aliens TattooPune, Maharashtra, India The Studio Manager is a dynamic, motivated, and experienced professional responsible for leading the studio to operational and financial excellence while ensuring an immersive, premium customer exp...Show moreLast updated: 30+ days ago
- Promoted
Business Development Manager
ProWaVe Consultants Pvt.Ltd.Pimpri Chinchwad, Maharashtra, India The ideal candidate will lead initiatives to generate and engage with Builders business partners for getting New Mandate Acquisition and Projects for Sole-Selling and to build new business for the ...Show moreLast updated: 4 days ago
- Promoted
Senior Manager Sales - Corporate Events
SodexoPune, IN Sodexo promotes an inclusive and diverse workplace and encourages applications from individuals of all backgrounds.At Sodexo, we offer 100+ service solutions across diverse sectors—corporates, heal...Show moreLast updated: 25 days ago
- Promoted
Event Executive / Coordinator
MIT ADT UniversityPune, Maharashtra, India MIT ADT University is seeking detail-oriented, energetic, and highly organized Event Executives / Coordinators to assist the Event Manager in the day-to-day execution of all university events.This ro...Show moreLast updated: 3 days ago
- Promoted
Event Sponsorship Manager
Orbis86Pune, IN Join us at Orbis86, where we are on a mission to onboard a million minds onto emerging tech and democratizing access to AI, Web3, QC.
Through our media arm, The Silicon Dreams, we produce radio show...Show moreLast updated: 4 days ago
- Promoted
Delegate Acquisition Executive (Sr. / Manager)
REDD MediaPune, IN Delegate Acquisition Manager – Hotel Guest Experience Forums.Full-Time or Freelance | Remote | Global Markets : India, Middle East, Europe & UK).
Redd Media Limited is a forward-thinking company comm...Show moreLast updated: 4 days ago