Talent.com
Executive Assistant to Founder

Executive Assistant to Founder

Enterprise BotBengaluru, Karnataka, India
11 days ago
Job description

Enterprise Bot is the leading provider of GenAI Conversational AI and automation software headquartered in Zurich Switzerland.

Our intelligent virtual assistants and automation tools help companies increase efficiency reduce costs and deliver exceptional customer experiences in industries such as banking insurance and logistics. Our mission is to become the worlds leading provider of AI-powered automation software within the next five years.

We work with leading companies such as SIX Group (Swiss Stock Exchange) SWICA Generali and others to improve customer interactions and automate business processes using our state-of-the-art Conversational AI technology.

Our global team comprises more than 70 highly qualified professionals from diverse backgrounds.

We foster an open progressive company culture with state-of-the-art technology and flat hierarchies. At Enterprise Bot youll experience a unique blend of passion ambition challenge and fun.

Tasks

Were looking for a proactive detail-oriented Executive Assistant who acts as a strategic right hand to the foundersdriving priorities smoothing operations and stepping in to solve problems on the fly.

Key Responsibilities

  • Strategic Support : Maintain founders priority lists track commitments and run accountability dashboards to ensure follow-through on key initiatives.
  • Operational Excellence : Design and manage systems that optimize time and productivity (calendar workflows communication trackers).
  • Communication & Stakeholder Management : Be the point of contact with internal and external stakeholders; draft concise briefs and ensure messages reflect leadership priorities and tone.
  • Hiring & Vendor Ops (Versatility) : Take ownership of ad-hoc initiativessource and qualify freelancers / contractors post roles coordinate interviews manage vendor outreach and drive these tasks end-to-end with minimal guidance.
  • Documentation & Contracts : Coordinate NDAs MSAs SOWs and renewals; liaise with internal owners and legal counsel; keep a clean searchable record.

Technology & Automation : Own productivity tooling (Notion Google Workspace Slack Asana) and light automation / CRM hygiene to streamline reporting and follow-ups.

  • Information Management : Prepare meeting briefs research summaries and crisp decision memos that distill complex topics into actionable insights.

    • Confidentiality : Handle sensitive information with discretion and professionalism.

    What success looks like (first 90180 days)

  • Founders top priorities are delivered on schedule with minimal follow-up.
  • Hiring / freelancer requests are executed end-to-end (from brief to onboarding) quickly and reliably.
  • Meetings run on prepd briefs; decisions are captured; actions are tracked to closure.
  • Tooling and lightweight automations reduce manual work and improve visibility.

    • Stakeholders experience clear consistent professional communication.

    Requirements

  • 13 years in an EA / Chief-of-Staff / Operations Coordinator role supporting founders or senior leaders.
  • Strong educational background; Law Business / Legal or MBA a plus.
  • Highly tech-savvy; quick to learn new tools (Notion Google Workspace Slack Asana; plus CRMs).
  • Excellent written / verbal communication organization and prioritization.
  • Initiative & Versatility : Comfortable wearing multiple hats and executing ambiguous tasks (e.g. find a freelancer for X source vet brief and manage).
  • Business Literacy : Working knowledge of core startup metrics and terms (e.g. MRR ARR pipeline CAC / LTV basics).
  • Sound judgment discretion and thrive in a fast-paced startup environment.

    • Benefits

  • Direct exposure to founders and core strategic decisions.
  • Learn across operations strategy and technology in an AI-driven environment.
  • A culture of ownership high standards and rapid growth.

    • This role offers a unique opportunity to work closely with the Founder providing strategic and operational support in a fast-paced dynamic environment.

    Join us as the Executive Assistant to the Founder and play a pivotal role in driving impact efficiency and success at the highest level of the organization ensuring seamless coordination communication and execution across the Founders priorities.

    Key Skills

    Data Analytics,AI,Conversion Optimization,Lean,R,Regression Analysis,Acquisition Strategy,HubSpot,Email Marketing,Product Management,Knife Skills,Internet Of Things

    Employment Type : Employee

    Experience : years

    Vacancy : 1

    Create a job alert for this search

    Executive Assistant • Bengaluru, Karnataka, India