Finance and Administration Specialist

Programme Financial Accounting & Documentation (Direct Implementation)

Ensure DI expenditures & settlements are as per the SOP after Vouching of Expense.

Timely release of Programme / Travel Advance and reimbursement of exp to staff.

Timely release of Programme / Travel Advance and reimbursement of exp to TPA staff / Consultants.

Recording of financial transactions through Tally system.

Ensuring all original bill / invoices received at Area Office from respective states & Filing of the same with vouchers.

Settlement of vendor payments within the stipulated time.

Tracking of state level directly implemented projects i.E. budget vs. Expenditure & reporting on monthly basis.

Onsite support to the programme team for conducting training, meetings & workshops as and when required.

SOP orientation to new joiner

Informing all the concern through mail regarding settlement of dues and release of payments

Partner Financial Accounting

Development of MFR formats for partner reporting.

Ensure timely receipts of Monthly Financial Reports. (MFR).

Review the MFR and share the feedback to the AFSSM.

Monthly up-dation of MIS

Reconciliation between Partner MFR and MIS balance

Support in Partner Financial review

Support in DD for new Partner.

Administration & Procurement

To ensure proper Logistic arrangements for workshop / Training are in place.

Vehicle hiring / booking of train tickets.

Support in procurement of Goods and services by adhering to the procurement guidelines.

Asset management at state offices & BRCs following the SOP.

Vendor Identification for Hotel / Vehicle / Consultant / Stationary etc. and sharing the same with Area Office for empanelment.

Ensuring Code of Conduct is in place.

Ensure up to date contracts / agreements are in place.

Maintain vendor database and evaluate the performance on yearly basis.

Ensuring safety protocols at events, Venues, Hotels etc are in place.

Updating vendor Matix

Any other assignment

Time Support for Internal & External Audit and statutory compliances :

Review & provide Audit vouchers as per requirement.

Sharing TDS details with HO

Filing of monthly / Quarterly / Annual professional tax return

Ensure the deduction of TDS at higher rates than usual in case

who have not filed their income tax return in the last year as per Section 206AB.

Compliance to other Statutory requirements under IT / FCRA

Donor Reporting

Support in Preparing Donor UCs

Fund Request

JOB HOLDER ENTRY REQUIREMENTS :

In a series of brief statements identify the essential

knowledge, skills and behaviours required.

Knowledge (Education & Related Experience) :

BCom / M. Com / MBA / CA Inter / CMA Inter about 4-5 years of Post Qualification experience.

Experience of INGO environment preferred.

Experience of financial management, programme & project management, HRM and

administration

Skills (Special Training or Competence) :

Project Financial management and data analysis skills.

Ability to represent Sightsavers with key external stakeholders.

Excellent communication skills (both oral & written).

Capacity building or facilitation skills.

Ability to work with minimum supervision.

IT skill – Excel, MS Word, an accounting package, and Emailing.

Ability to understand and work with project budgets, forecasts, and reports.