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Executive Assistant

Executive Assistant

Consolidated Analytics, Inc.Chennai, Tamil Nādu, India, 600018
22 hours ago
Job description

About Consolidated Analytics, Inc.

Consolidated Analytics is a fast-growing mortgage and financial services company with Centers of Excellence in Chennai and Pune. Explore some of our featured openings below.

DESCRIPTION :

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. This role combines the responsibilities of managing office operations while providing high-level administrative and executive (C-Suite) support. The ideal candidate is a detail-oriented professional who excels at multitasking, communication, and maintaining a well-functioning work environment.

RESPONSIBILITIES : Executive Support :

  • Provide high-level administrative support to C-Suite and senior leadership, including calendar management, travel arrangements, and correspondence.
  • Manage complex schedules and coordinate meetings, conferences, and events for executives.
  • Prepare reports, presentations, and documents for executive review.
  • Handle confidential information with discretion and professionalism.
  • Act as a point of contact between executives and internal / external stakeholders, such as Board of Directors members.
  • Process monthly expense reports, as requested.

Office Administration :

  • Oversee daily office operations, ensuring the workplace runs smoothly and efficiently.
  • Retrieve and distribute daily mail.
  • Manage office supplies and equipment, ensuring inventory is well-stocked and equipment is properly maintained.
  • Coordinate with external vendors and service providers for office-related services (e.g., facilities, cleaning, IT)
  • Manage physical security adherence for all employees (building badges, parking information, visitors, etc.) working with security and property management vendors. Responsible for annual audits.
  • Ensure compliance with health and safety regulations and manage office facilities to create a productive work environment.
  • Maintain a welcoming and organized office environment for employees and visitors; manage security log and badging.
  • Project Coordination :

  • Assist in coordinating cross-departmental projects and company-wide initiatives; NMLS, Collection, and AMC licensing activities. Work with Chief Administration Officer and vendors to coordinate critical activities and reports.
  • Ensure timely communication and progress tracking for ongoing projects.
  • Support C-Suite in the implementation of organizational strategies.
  • Maintain policies and procedures for facilities, physical security, and office policies; participate in annual audits. Team Coordination
  • Assist HR in team-building activities, company events, and participate in employee engagement initiatives.
  • Coordinate with Plano office staff to assist with daily / monthly office operations requirements. Budget & Financial Oversight :
  • Assist in managing office-related budgets, including supply procurement and facility expenses.
  • Manage monthly expense reports for CEO and report corporate credit card expenses to AP.
  • Work with finance teams to process expense reports, invoices, and other financial documentation for executives.
  • QUALIFICATIONS :

    Required Education and Experience :

  • Minimum 5-7 years' experience supporting C-level executives or senior management.
  • Bachelor's degree in business administration, Office Management, or a related field.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently, prioritize tasks, and manage time effectively.
  • Discretion and integrity in handling sensitive and confidential information.
  • Strong problem-solving skills and a proactive approach to challenges.
  • Knowledge of office procedures and budget management.
  • Notary license is a plus, not required.
  • Financial services industry experience is a plus, not required.
  • OTHER DUTIES : Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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    Executive Assistant • Chennai, Tamil Nādu, India, 600018

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