HR Payroll Specialist (US)

Responsibilities

• Oversee the full cycle of multi-state payroll processing for salaried and hourly employees, ensuring accuracy, timeliness, and compliance with all applicable laws and regulations.
• Respond to payroll inquiries and resolve discrepancies promptly and professionally; maintain payroll FAQs and knowledge base resources.
• Partner with the HR Service Delivery teams on employee data updates related to compensation, benefits, and employment status changes.
• Prepare, reconcile, and submit payroll tax filings (941, state / local) and lead year-end processes including W-2 and 1095-C coordination.
• Reconcile payroll general ledger entries; support month-end close, financial reporting, and internal / external audits.
• Maintain and audit HR and payroll records to ensure accuracy and compliance with EEO, FMLA, COBRA, and other employment regulations.
• Document and maintain payroll procedures to comply with internal controls and audit standards.
• Stay current with employment and payroll laws and ensure company policies and practices remain compliant.
• Participate in HR-related projects and initiatives, including technology implementations, process improvements, and compliance reviews.
• Develop and analyze HR and payroll metrics, data, and trends to support leadership decision-making.
• Identify opportunities for process improvement and recommend solutions aligned with best practices and regulatory standards.
• Assist with HR system enhancements and integrations.
• Maintain strict confidentiality and data privacy in handling all payroll and employee information.
• Support additional HR lifecycle projects as needed (e.g., onboarding, offboarding, culture initiatives).

Qualifications

Required Skills