Executive Assistant

Position Overview:

The EA provides high-level administrative, operational, and strategic support to a senior technology leader in a fast-paced, growing tech organization. This role goes beyond traditional administrative support and acts as a trusted partner, helping the executive / senior leader stay focused on the highest-impact priorities while ensuring the technology organization operates smoothly and efficiently.

The ideal candidate is proactive, highly organized, comfortable in a technical environment, and able to navigate ambiguity with confidence. They have strong judgment, excellent communication skills, and the ability to anticipate needs before they arise. They are tech savvy and comfortable quickly learning new collaboration, coordination, and organizational tools in a dynamic technology environment.

ShyftLabs is a growing data product company that was founded in early 2020 and works primarily with Fortune 500 companies. We deliver digital solutions built to help accelerate the growth of businesses in various industries, by focusing on creating value through innovation.

Job Responsibilities:

• Manage complex, high-volume calendars across multiple time zones
• Prioritize meetings based on business impact and urgency
• Prepare agendas, meeting briefs, and pre-reads
• Anticipate scheduling conflicts and proactively resolve them
• Serve as a gatekeeper for the executive's time while maintaining strong relationships with stakeholders
• Act as a primary point of contact for internal and external communications
• Draft, edit, and send communications on behalf of the executive as needed
• Coordinate closely with engineering, product, security, infrastructure, and IT leaders
• Partner with other EAs and senior leaders to ensure alignment
• Track action items and follow up on key decisions
• Support planning and execution of key initiatives and priorities
• Maintain dashboards, trackers, or status reports for leadership visibility
• Assist with preparation for leadership and strategic meetings
• Identify operational inefficiencies and recommend process improvements
• Handle expense reporting and budget tracking
• Coordinate vendors, contractors, and tools as needed
• Support team events, offsites, and recruiting logistics
• (Preferred) Coordinate cross-functional projects and initiatives
• (Preferred) Track timelines, deliverables, and dependencies
• (Preferred) Run small projects independently as needed
• (Preferred) Ensure clear communication and accountability across teams
  
  

Basic Qualification:

• 4 to 6 years of experience supporting senior leaders (VP, SVP, C-level, or equivalent)
• Experience supporting leaders in a technology, engineering, or product organization
• Strong organizational and prioritization skills in a fast-paced environment
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, Slack or Microsoft Teams, Google Meet or Zoom)
• (Preferred) Understand how tech teams / orgs work
• (Preferred) Experience with tools such as Jira, Confluence, Notion, Asana, or similar
• (Preferred) Strong project management skills
  
  

We are proud to offer a competitive salary alongside a strong insurance package. We pride ourselves on the growth of our employees, offering extensive learning and development resources.
Skills Required
Microsoft 365, Microsoft Teams, Confluence, Slack, Asana, Jira