Facilities Management Specialist

About UptimeAI :

UptimeAI is leading the way in predictive analytics and AI-driven solutions to optimize operational uptime and reduce downtime for industrial and enterprise clients. Our innovative platform harnesses cutting-edge data science to deliver actionable insights, ensuring maximum efficiency and reliability. UptimeAI uniquely combines Artificial Intelligence with Subject Matter Knowledge from 200+ years of cumulative experience to explain interrelations across upstream / downstream equipment, adapt to changes, identify problems, and give prescriptive diagnosis like a human expert would.

Role : Facilities management Specialist

Location :

Bangalore, India (Onsite)

Experience : 4- 7 years

Department :

Facilities / Information Technology

Role Overview

We are seeking a proactive and detail-oriented

Office Administrator

to manage daily office operations, ensure smooth upkeep of facilities, and support employees with IT and administrative needs. The role requires excellent organizational skills, vendor management experience, and strong communication abilities in

English, Kannada, and Hindi .

Key Responsibilities

Office & Facilities Management

Oversee day-to-day office operations and upkeep.

Ensure a clean, safe, and organized workplace environment.

Coordinate with facility management for maintenance and compliance.

Inventory & IT Asset Management

Maintain and track office inventory (stationery, pantry, office supplies).

Manage IT equipment inventory including laptops, chargers, and accessories.

Support laptop setup and basic troubleshooting for new joiners.

Maintain accurate asset records and ensure timely procurement.

Vendor Management

Identify and manage vendors for housekeeping, security, IT support, and supplies.

Negotiate and monitor vendor contracts, ensuring timely service delivery.

Track vendor payments in coordination with finance.

Administrative Support

Assist with employee onboarding logistics (IT setup, seating, welcome arrangements).

Employee Attendance tracking, Group Mediclaim Insurance data management and coordination

Manage communication channels such as office email and notices.

Support internal teams with travel, courier, and logistics requirements.

Communication & Coordination

Communicate effectively in

English, Kannada, and Hindi

with employees, vendors, and stakeholders.

Serve as the first point of contact for visitors and external vendors.

Required Skills & Competencies

Strong

MS Office

and email management skills.

Excellent organizational, multitasking, and problem-solving abilities.

Strong interpersonal and customer service orientation.

Proficiency in

English, Kannada, and Hindi

(spoken and written).

Ability to work independently with attention to detail.

Qualifications & Experience

Bachelor’s degree in Administration, Business, or related field preferred.

4–7 years of experience in office administration, facilities, or vendor management.

Prior experience handling IT asset inventory and office supplies is an advantage.

Proximity to

Mfar Building, Manyata Tech Park

preferred for quick accessibility.

What We Offer

A collaborative and professional work environment.

Opportunities to learn and grow within the organization.

A role that directly contributes to smooth business operations and employee experience.