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Executive and Personal Assistant

Executive and Personal Assistant

IRGMediaaligarh, uttar pradesh, in
16 hours ago
Job description

Role : Executive and Personal Assistant with IRG Media

About Us

IRG Media is an influencer marketing agency specialising in Influencer Partnerships with US / UK Lifestyle and entertainment brands.

We collaborate with a roster of top-performing content creators across all platforms, empowering them to turn their passion for content creation into successful careers. While our creators focus on producing exceptional content, we handle the business side, helping them monetize their work effectively.

Over the past two years, we’ve worked with top brands and creators, executing campaigns for industry leaders such as Holafly, MyHeritage, HelloFresh, Revolut UK, and more.

The Role

The Executive Assistant will act as our CEO’s (Reyan) operational right hand — ensuring the financial and personal systems behind the business run with precision, foresight, and organization.

This role requires an individual who is highly detail-oriented, proactive, and capable of managing multiple moving parts across finance, travel, lifestyle, and executive coordination.

You’ll handle reconciliation, cash flow tracking, and reporting, while also managing Reyan’s personal logistics such as travel, visa renewals, and key personal events. The ideal candidate is structured, trustworthy, and enjoys turning chaos into clarity.

Responsibilities

The duties and responsibilities of the role will include :

Main Responsibilities

  • Reconcile all monthly bills and bank transactions within QuickBooks or Xero.
  • Ensure every transaction links to a valid invoice or receipt stored in Google Drive.
  • Maintain a rolling 8-week forecast of :

– Expected brand payments (with ETAs)

– Scheduled influencer payouts

– Fixed recurring expenses

  • Maintain a monthly personal and business cash flow sheet.
  • Track budget vs. actual spending monthly and highlight deviations.
  • Assist in the Linkedin hiring setup. From posting the job promotion >

    • setting up interviews >

    reference checking >

    employee onboarding.

  • Flag all payment deadlines in a synced Google Calendar (bills, retainers, tax, etc.).

    • Travel, VISA & Logistics

  • Plan all travel, accommodation, and local logistics for trips, holidays, and business events.
  • Manage visa renewals, travel insurance, and required documentation.
  • Track loyalty memberships, card points, and renewals to optimize benefits.
  • Prepare clear travel itineraries with costs, contact details, and key dates.

    • Personal Management & Lifestyle

  • Maintain Reyan’s personal budget and lifestyle expense tracking.
  • Schedule medical appointments, checkups, etc.
  • Support networking goals — research high-value events, private clubs, or learning communities relevant to IRG Media’s positioning.
  • Curate social and lifestyle experiences (restaurants, events, weekend activities) that enhance personal well-being and online presence.

    • Requirements

  • Strong background or familiarity with executive assistance and financial administration.
  • Proficiency in QuickBooks / Xero, Google Sheets, and Google Drive.
  • Exceptional organizational and time management skills.
  • High degree of confidentiality and discretion.
  • Excellent communication — clear, concise, and professional.
  • A proactive mindset — identifies and solves issues before they arise.
  • Remote based but preferably based in Dubai.
  • Must have an ability to manage miscellaneous tasks as they come up and require.
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    Executive Assistant • aligarh, uttar pradesh, in