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Operations and Administration Specialist

Operations and Administration Specialist

ConfidentialMumbai, India
8 days ago
Job description

About the Role

We are looking for a detail-oriented and proactive Operations and Administration Specialist to manage day-to-day office operations and ensure smooth administrative functioning. This role requires strong organizational skills, vendor management, and the ability to support employees and leadership in maintaining efficiency across the workplace.

Key Responsibilities

Office & Facility Management

  • Oversee office infrastructure, supplies, housekeeping, and security.
  • Ensure timely maintenance of systems, equipment, and common areas.
  • Maintain an efficient and employee-friendly work environment.

Operations Support

  • Coordinate operational workflows across departments for smooth execution.
  • Assist in process documentation and compliance tracking.
  • Support HR and Finance teams in operational requirements when needed.

    • Vendor & Procurement Management

  • Manage relationships with vendors and service providers.
  • Handle procurement of supplies, IT equipment, and services within budget.
  • Negotiate contracts and ensure timely payments / documentation.

    • Employee Support & Logistics

  • Facilitate onboarding logistics (ID cards, seating, system allocation, etc.).
  • Support employee travel, event logistics, and meeting arrangements.
  • Act as the point of contact for employee administrative queries.

    • Events & Engagement

  • Coordinate logistics for company meetings, workshops, and offsites.
  • Liaise with vendors for catering, travel, and facilities during events.

    • Key Skills & Competencies

  • Strong organizational and multitasking ability.
  • Excellent communication and vendor management skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Problem-solving mindset with attention to detail.
  • Ability to handle confidential matters with discretion.

    • Qualifications

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3–5 years of experience in Administration / Operations.
  • Experience in vendor management, office operations, or facility management preferred.

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    Skills Required

    Vendor Management, Office Operations, Facility Management

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    Operation Specialist • Mumbai, India