Purchasing Manager

Purchase Manager Department : Procurement & Supply Chain Location : Ludhiana

Reporting To : Director – Operations / Plant Head

Company : Gursimar Pharma Private Limited

1. Job Purpose To lead and manage the procurement of materials, equipment, and services for the pharmaceutical manufacturing facility. Ensure timely availability of quality materials at optimal costs, maintains vendor relationships, and upholds compliance with company policies, GMP requirements, and statutory norms.

2. Key Responsibilities A. Strategic Procurement Develop and implement procurement strategies aligned with production schedules, project timelines, and company goals.

Ensure sourcing from qualified and approved vendors as per pharma compliance standards (Schedule M, WHO-GMP, etc.) .

Negotiate pricing, payment terms, warranties, and delivery schedules to optimize cost and quality.

B. Vendor Management Identify, evaluate, and onboard new vendors for machinery, utilities, packaging, raw materials, and services.

Maintain and periodically review the Approved Vendor List (AVL) .

Conduct vendor audits with QA and Engineering teams.

Build long-term partnerships with reliable suppliers to ensure consistency and supply security.

C. Purchase Operations Prepare and issue Purchase Orders (POs) , ensuring all specifications, terms, and conditions are correctly stated.

Coordinate with stores, QA, and finance for material receipt, inspection, and payment processing.

Track and expedite deliveries to avoid stockouts or project delays.

Maintain procurement MIS and ensure proper documentation for audits.

D. Compliance & Cost Control Ensure adherence to company policies, MSME Act, tax rules, and contract law in all procurements.

Implement cost-control measures, vendor performance reviews, and price benchmarking.

Support internal and external audits by providing records, justifications, and traceability documents.

E. Cross-Department Coordination Collaborate with Production, QA, QC, Maintenance, and Projects teams for technical and material specifications.

Liaise with the Accounts and Finance team for payment schedules, advances, and TDS-related documentation.

Coordinate with Engineering & Projects for capital goods procurement (HVAC, utilities, fabrication, etc.).

3. Qualification and Experience Graduate in Engineering, Sciences or Commerce (MBA in Materials Management or Supply Chain preferred). Candidates should have 4 to 10 years of experience in procurement, preferably within a pharmaceutical, food, or chemical manufacturing setup. Strong skills are required in negotiation, vendor development, cost analysis, ERP or SAP systems, and commercial documentation.

4. Key Competencies Strong analytical and commercial acumen.

Excellent communication and vendor-handling skills.

High level of integrity, transparency, and accountability.

Ability to handle multiple procurement categories (CAPEX, OPEX, RM / PM).

Familiarity with GMP documentation, technical specifications, and audit requirements .

5. Performance Indicators (KPIs) On-time procurement vs. production plan.

Cost savings achieved through negotiation or alternate sourcing.

Vendor delivery performance and quality compliance.

Audit readiness and documentation accuracy.

Internal stakeholder satisfaction (Engineering, QA, Production).

6. Salary Upto 4.2 LPA

7. How to Apply Interested candidates may send their resume with subject line “Application – Purchase Manager” to :

gursimarpharma@gmail.com