Copy Coordinator

Update manuscripts to match approved art layouts to create up-to-date and “final” manuscripts

Upload and archive final manuscripts within our online server system

Upload references to the Veeva library and maintain an internal list of Veeva library documents and tags / links

Annotate manuscripts for derivative materials with reference information that support copy claims based on the Core Claims Document

Highlight references to assist reviewers in locating proper support for copy claims

Update core claims documents with approved or updated claims

Assist editorial with word-for-word reviews of copy based on backup

Conduct quality checks to ensure the accuracy and excellence of all deliverables

Stay updated on brand guidelines and ensure adherence across all projects

Take direction from supervisor on projects & daily tasks

Participate in team meetings (hot sheet, internal reviews, status meetings)

Maintain the Agency’s copy and reference archives on SharePoint

Learn Client / Agency Systems and process through hands on training as well as reviewing on-demand training videos and PDF / PPT training modules

Understand agency process as it applies to timelines

Be able to troubleshoot and flex within the role as needed

Escalate / communicate issues to supervisor / team

Qualifications

Bachelor’s degree preferred in Communications, Biology (any science), or English

Knowledge of Pharmaceutical, medical, and healthcare terminology a plus

Experience working in Microsoft PowerPoint, Excel, and Word

Experience working in Adobe Acrobat including using annotation tools

Veeva / Fuse experience preferred

Strong written skills / ability to craft clear and concise emails in English

Ability to manage multiple projects and meet tight deadlines

Excellent communication and collaboration skills