Global Conferences and Vendor Management Executive

IMS Group is seeking a proactive and detail-oriented professional with 2 years of experience to manage global conferences, vendor partnerships, memberships, and environmental branding initiatives across multiple geographies. The role demands strong coordination, negotiation, and execution skills to ensure high-quality delivery, stakeholder satisfaction, and cost efficiency.

Key Responsibilities

Conference Planning & Execution

• Plan and execute end-to-end conferences, including registrations, liaison with SPOCs, logistics, marketing materials, stakeholder coordination, approvals, and timely delivery.
• Negotiate conference packages and secure cost-effective deals.
• Ensure timely payments for sponsorships, registrations, materials, giveaways, shipping, and collaterals with error-free execution.
• Collect attendee lists, branding / marketing scope, and conference feedback from stakeholders.
• Provide biweekly updates and quarterly reports on conferences, collaterals, inventory, and materials management.

Memberships Management

Vendor & Merchandising Management

Environmental Branding (Internal Offices)

Accounts & Payment Coordination

Stakeholder & Internal SPOC Coordination

Audit & Compliance

Desired Skills & Qualifications

Skills Required

Negotiation, Word, Ms Office Suite, Powerpoint, Conference Management, Excel, corporate branding, Vendor Management