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Office Administration Specialist

Office Administration Specialist

C Ahead DigitalRepublic Of India, IN
20 days ago
Job description

Role : Receptionist / Front Office Executive

Location : Mumbai – Andheri West

Roles & Responsibilities :

Front Office Management :

  • Visitor Handling : Welcome and assist all visitors, clients, and vendors in a professional manner, ensuring a positive first impression.
  • Telephonic Operations : Manage all incoming and outgoing calls efficiently;

route calls to respective employees or departments through internal extensions.

  • Reception Desk Administration : Maintain the front office area in a clean, organized, and professional condition at all times.
  • Courier & Mail Management : Handle all incoming and outgoing couriers and correspondence, maintaining proper logs.
  • Meeting Coordination : Schedule meeting rooms, ensure readiness for meetings, and arrange refreshments when required.

    • Employee Support & Attendance Management :

  • Leave & Attendance Records : Assist HR in maintaining accurate attendance and leave records.
  • Employee Communication : Coordinate internal updates, announcements, and support daily HR communications.
  • Access Management : Maintain visitor logs and ensure adherence to access and security protocols.

    • Administrative & Vendor Coordination :

  • Vendor Management : Coordinate with external vendors and service providers for office supplies, maintenance, and housekeeping.
  • Inventory & Stock Management : Track and maintain office stationery, pantry items, and consumables;

    • raise purchase requestsas needed.

  • Office Maintenance : Liaise with facility management and housekeeping to ensure a clean, functional, and safe office environment.
  • Expense Tracking : Maintain petty cash records and support the finance team with vendor bills and administrative expenses.
  • Event & Visit Support : Assist in organizing internal events, celebrations, and senior management visits.

    • General Administration :

  • File & Document Management : Maintain administrative files, employee data, and vendor contracts in coordination with HR and Admin.
  • Confidentiality : Handle sensitive company and employee information with discretion.
  • Team Coordination : Collaborate closely with HR, Admin, and Finance to ensure smooth office operations.

    • Qualifications :

  • Experience : 2–6 years in front office, administration, or receptionist roles.
  • Education : Graduate in any discipline (preferred : diploma in office administration or secretarial studies).
  • Skills : Excellent communication skills (verbal & written), interpersonal skills, and proficiency in MS Office (Word, Excel, Outlook).
  • Personality : Presentable, polite, proactive, and customer focused.
  • Other Requirements : Ability to multitask and manage day-to-day activities in a dynamic environment.

    • About C Ahead Technologies :

    C Ahead Info Technologies is a global Digital Transformation, IT Solutions & Services company with a strong track record of over 20+ years globally.

    We operate in 7 regions – USA, UK, South Africa, Middle East, Singapore, and Australia – with technology competency centers in India & the USA.

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    Specialist Specialist Specialist • Republic Of India, IN

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