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Executive Assistant

Executive Assistant

Lakshmikumaran and Sridharan attorneysMumbai, Maharashtra, India
3 days ago
Job description

Hiring for Executive Assistant for Mumbai location

  • We are looking for an Executive Assistant with 6-8 years of experience , responsible for providing comprehensive support to the Partner, facilitating the streamlined execution of his professional obligations as well as providing executive support, managing various reports, and assisting with administrative tasks.
  • The day-to-day tasks may include scheduling appointments, making travel arrangements, coordinating meetings, and handling communication with internal and external stakeholders.

What You’ll Do

Key Responsibilities :

Calendar Management

  • Maintain the partner's calendar by scheduling and prioritizing appointments, meetings, and events.
  • Coordinate with internal and external stakeholders to ensure alignment with the partner's availability and business priorities.

    • Communication and Correspondence :

    Serve as a point of contact between the partner and stakeholders.

  • Manage the partner's incoming and outgoing communication, including screening calls, emails, and letters, and drafting responses, ensuring that all calls are handled efficiently and professionally.
  • Draft and proofread emails, and other written materials on behalf of the partner.
  • Ensure timely responses to inquiries and requests.

    • Travel Management

  • Plan, organize, and manage all aspects of partner travel, including domestic and international flights, accommodations, ground transportation, and necessary travel arrangements (Forex / Visa).
  • Monitor travel expenses to ensure cost-effectiveness while meeting partner’s travel needs.

    • Data and Expense Management

  • Handle confidential and sensitive information with discretion and ensure that all documents and correspondence are properly safeguarded.
  • Prepare expense reports & ensure that all expenses are in compliance with company policies and guidelines.

    • Meeting Coordination

  • Assist in organizing team meetings, conferences, and other events.
  • Manage team calendars and schedules, including arranging appointments & meetings and circulate them to relevant stakeholders.
  • Prepare and distribute meeting agendas and other relevant documents.
  • Attend meetings, when necessary, take minutes, and follow up on action items.

    • Monthly Reports

  • Prepare reports and presentations as required by the partner, using a variety of tools and applications.
  • Prepare excel reports regarding travel booking and other record keeping as required.

    • General Admin Support

    Provide general administrative support and perform other relevant ad-hoc tasks or assignments as needed.

    What Makes You Qualified

  • Any bachelor’s degree with 10-18 Years of relevant work experience.
  • International travel management experience is must
  • Proven experience in calendar & travel management, expense coordination, or related roles.
  • Strong organizational and time management skills with attention to detail.
  • Excellent communication and interpersonal abilities to work collaboratively across departments.
  • Ability to adapt to changing priorities and handle multiple tasks simultaneously.
  • Demonstrate problem-solving and decision-making skills.
  • Knowledge of travel regulations and visa requirements is a plus.
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    Executive Assistant • Mumbai, Maharashtra, India