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Administrative Specialist

mCaffeineMumbai, Maharashtra, India

8 days ago

Job description

About us / Company overview :

PEP is a dynamic personal care company that proudly houses two innovative brands – mCaffeine & Hyphen . With a passion for creating high-performance, conscious, and consumer-loved products, we are redefining the way personal care is experienced. While mCaffeine is India’s first caffeinated personal care brand, loved for its energizing and playful approach, Hyphen is built on the philosophy of simplifying skincare through science-backed formulations. Together, our brands reflect PEP’s mission to deliver quality, creativity, and care to millions of consumers. We believe in Confidence over all skin & body biases.

Come, join the pack!

Job Description :

We are seeking a skilled and adaptable Administration specialist to join our team at mCaffeine. In this role, you will be responsible for a wide range of administrative tasks especially with travel. Your expertise will be crucial in ensuring the smooth operation of our office environment.

Responsibilities :

Travel desk & Event Coordination :

Administer to domestic & international travel booking requests within the company; consequently attending to the accommodations, local conveyance & food arrangements, if need be. Using the petty cash cost efficiently with required approvals.
Assist with planning and organizing company events, including meetings, conferences, and social gatherings.
Coordinate event logistics, such as venue booking, catering, audiovisual equipment, and transportation.

Financial Administration :

Assist with basic financial tasks such as invoicing, processing payments, and reconciling expenses. Work closely with the finance department to ensure accuracy and compliance.

Administrative Support :

Provide general administrative support to the management.

Assist with document preparation, filing, and data entry tasks.

Office Supplies and Facilities Management :

Manage inventory of office supplies, stationery, and equipment. Ensure adequate stock levels are maintained.

Coordinate with vendors, facility maintenance and repairs as needed.

Synchronizing with facility staff on keeping the premises available to operate as need be.

Skills & Experience :

5-6 years experience in office administration is mandatory.

Manage travels itineraries (domestic & international) would be mandatory.

Excellent cost efficiency and multitasking abilities.

Ability to work independently and as part of a team.

Ability to prioritize tasks and work effectively under pressure.

Strong problem-solving skills and attention to detail.

Effective communication and interpersonal skills.

Social Media handles :

Website - https : / / www.mcaffeine.com / pages / about-us &

https : / / letshyphen.com / pages / about-us

LinkedIn - https : / / www.linkedin.com / company / mcaffeine / mycompany /

https : / / www.linkedin.com / company / letshyphen /

Instagram - https : / / www.instagram.co m / mcaffeineofficial / &

https : / / www.instagram.com / letshyphen

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Administrative Specialist • Mumbai, Maharashtra, India