Senior Associate-Business Analysis -Senior Business Analyst

Vendor Statement Reconciliation & Variance Resolution

Job Summary

The Accounts Payable Specialist is responsible for reviewing vendor statements, reconciling account balances, and investigating discrepancies among invoices, purchase orders, and receipts. This role plays a key part in identifying the root causes of variances—such as missing purchase orders, unexported receipts, quantity or pricing discrepancies, and receipt mismatches. Once variance reports are compiled, they are submitted to the centralized Accounts Payable department for further follow-up by the respective AP Brand Owner.

Key Responsibilities

• Reconcile vendor statements against the AP ledger to identify missing invoices, unapplied credits, and outstanding balances.
• Investigate and identify discrepancies such as missing PO's, receivers not exported, pricing errors, quantity mismatches, and receipt issues.
• Communicate directly with vendors to request missing documentation or clarification on account balances.
• Escalate unresolved variances or disputes to centralized AP for further action.
• Ensure all reconciliations are completed monthly

Skills Required

Vendor statement reconciliation