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HR Compliance Specialist

HR Compliance Specialist

Prithvi Inner Wears Private LimitedRepublic Of India, IN
23 hours ago
Job description

Roles and Responsibilities – Assistant Manager (HR & Payroll Administration)

1. Payroll Administration

  • Manage end-to-end payroll processing for all divisions through HR software such as GRYT HR , PeopleStrong , or any other ERP system.
  • Ensure accuracy in attendance, leave records, and statutory deductions before final payroll release.
  • Conduct monthly internal checks to prevent mismatches between attendance and payroll registers.
  • Maintain payroll approval trail and ensure timely disbursement of salaries as per management schedule.
  • Support internal and statutory audit teams by providing verified payroll data and justifications promptly.

2. Compliance & Statutory Management

  • Ensure adherence to all statutory compliance requirements including PF, ESI, Gratuity, Bonus, LWF, and Professional Tax .
  • Monitor timely remittance of all statutory payments and maintain necessary proof of submission.
  • Keep all compliance registers and records updated in both digital and physical formats for audit reference.
  • Coordinate with statutory authorities, auditors, and consultants for inspections, notices, or queries .
  • Implement corrective and preventive measures based on audit observations .

    • 3. HR Data Management

  • Maintain and update employee master data , payroll history, and HR analytics in the ERP system.
  • Ensure data accuracy, confidentiality, and completeness of all employee-related information.
  • Periodically review and deactivate resigned employee records from the ERP.
  • Ensure all employee documents are uploaded in the system (ID proof, bank details, and statutory forms).
  • Prepare monthly HR dashboards for management, covering headcount, attrition, and compliance status.

    • 4. Coordination & Support

  • Liaise with Accounts, Admin, and Divisional HR teams to resolve payroll or employee-related queries promptly.
  • Coordinate with ERP / IT teams for system-related issues, updates, and integration improvements.
  • Facilitate internal audit processes — providing required data, validating findings, and ensuring closure of audit points.
  • Submit monthly Payroll and Compliance MIS Reports to Management by the 5th of every month.
  • Ensure smooth coordination during ERP audits and software migrations .

    • 5. Internal Audit & Control Responsibilities

  • Act as the first point of contact for payroll and HR audit clarifications .
  • Review all audit observations, prepare department replies, and implement corrective actions.
  • Maintain a Payroll & Compliance Audit Tracker to ensure timely closure of open points.
  • Strengthen process controls to avoid recurrence of audit issues.
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    Compliance Specialist • Republic Of India, IN