Customer Service Manager

About Cityfurnish Cityfurnish is a leading provider of furniture and appliance rentals, offering affordable and flexible solutions for individuals and businesses. Our mission is to transform the way people furnish and equip their spaces, combining comfort, style, and functionality. With a rapidly expanding presence in the rental market, we focus on delivering high-quality products and exceptional service. Backed by $5.2 million in funding from top investors, like YC, GFC, FJ Labs, Soma Capital & Venture Highway, Cityfurnish is revolutionizing the rental industry. We foster a dynamic, innovative, and collaborative work culture that empowers employees to drive impactful change. Join us as we grow and scale!

Role Overview

Own end-to-end customer service operations for Cityfurnish across phone, WhatsApp, email, chat, and social. Improve CSAT and NPS, reduce resolution time, and create scalable processes that match our delivery and service promise.

Key Responsibilities

Lead and mentor a team of TLs and agents across shifts. Drive hiring, onboarding, coaching, and a monthly QA program with clear scorecards.

Run daily service ops : queue management, SLA adherence, escalation handling, and workforce planning for peak hours and seasonality.

Build SOPs for common journeys : pre-sales queries, KYC support, delivery / installation updates, service requests, relocation, tenure end, pickup, refunds, and damage claims.

Set up and optimize omnichannel workflows in the helpdesk and telephony stack.

Partner with Operations to close the loop on deliveries, reschedules, technician visits, and reverse logistics.

Create a Voice of Customer program : tag reasons, publish weekly insights, and drive RCA with Product, Ops, and Marketing.

Define and monitor KPIs via dashboards and reports.

Own policy clarity and compliance : refunds, replacements, FAQs data privacy, and grievance redressal timelines.

Reduce cost to serve through deflection (help center, FAQs, IVR flows, chatbots) and first-contact resolution improvements.

Run experiments : reply-time targets, proactive shipment notifications, tenure-end nudges, and utility-classified WhatsApp templates with the CRM team.

Key Skills and Competencies

Service operations leadership, people management, coaching mindset

Strong data literacy : funnel analysis, cohorting, RCA, SLA math, forecasting

Expertise with helpdesk CRMs and telephony : Freshdesk / Zendesk / Zoho Desk, Exotel / Aircall, WhatsApp Business API

Process design and documentation.

Keen focus on training and automation.

Customer-first communication, de-escalation, problem solving

Cross-functional collaboration with Ops, Product, Tech, Finance, and Marketing

Nice to have : ODOO / Zoho or similar CRM exposure, basic SQL, Excel / Google Sheets at an advanced level

Qualification and Experience

Graduate in any discipline. MBA preferred but not mandatory.

6–10 years in customer service for e-commerce, rentals, logistics, or consumer internet, with at least 2–3 years managing larger teams.

Proven track record improving CSAT / NPS and reducing TAT / AHT in a fast-paced environment.

Fluency in English and Hindi. Additional regional languages are a plus.

Performance Metrics (KPIs)

CSAT and NPS improvement quarter on quarter

First Response Time and Average Handle Time within targets

First Contact Resolution rate and Escalation resolution TAT

SLA adherence across channels and hours covered

Backlog size and aging

Refund and service request TAT

Cost to serve per order and deflection rate

Quality scores and compliance adherence

Reporting Structure

Report directly to the founder

Collaborates with City Operations, Central Ops, Product, Tech, Finance, Marketing, and the CRM / Retention team

Cultural Fit Indicators

Ownership mindset and bias for action

Empathy for customers and front-line teams

Crisp communication and calm under pressure

Data-driven, documentation-driven, and process-oriented

Comfortable with experiments, fast iterations, and learning