Executive Assistant to CEO (Founder's Office | Ops & Execution)

Company Description

Media Vantage, now in its 15th year, is a dynamic, fast-paced organization in the digital and talent industry. The company is driven by a passionate team that values growth, teamwork, innovation, and creativity. Media Vantage fosters an inclusive work environment that embraces diversity, encourages adaptability, and provides leadership opportunities. With a strategic approach and steadfast accountability, the company is ranging in the top list of Talent Management Agency

We're hiring a high-ownership Executive Assistant to work directly with the CEO and become the backbone of execution at a fast-growing media company.

This is

a calendar-only EA role — you'll drive cross-team coordination, follow-ups, meeting outcomes, documentation, and smooth day-to-day execution.

Job Description : https : / / docs.google.com / document / d / e / 2PACX-1vRuAy7kWtG8aQWmSwMBr_pHiUTjA9kfpgJs3h4llcb2jmgNoI4U5U_V1bzgAEMspPInfh5WRpMh5tiQ / pub

Key requirements :

Extremely strong follow-up + closure mindset

Sharp communication (emails, notes, tracking)

Organized, calm, and fast with multiple priorities

Comfortable supporting leadership with high responsiveness + flexibility beyond standard hours

Mumbai | Full-time

11 AM – 8 PM (Mon–Fri, 1 Sat / month half-day)

35K – 55K / month

Qualifications

Proven experience in Executive Administrative Assistance and Executive Support

Proficiency in Diary Management and Expense Reports

Strong skills in Administrative Assistance and coordinating day-to-day operations

Exceptional organizational, communication, and time management skills

Ability to maintain confidentiality, handle multiple priorities, and meet deadlines

Bachelor's degree or equivalent experience in business administration or a related field

Familiarity with the digital or talent industry would be an advantage

Proficiency in using office productivity tools to facilitate workflows

What you will do :

CEO Support & Prioritisation

Execution + Cross team followups

Documentation + Communication

Hiring & HR Support (As needed)

Admin + Office operations