Executive Assistant

Position Overview

We are seeking a dynamic and highly skilled Executive Assistant to work closely with the Founder & Senior Leadership team. This role is pivotal in ensuring smooth day-to-day operations, effective client engagement, and strategic alignment across business functions. The ideal candidate will be proactive, detail-oriented, and capable of managing diverse responsibilities ranging from client interaction to team coordination.

Key Responsibilities

Client Interaction & Relationship Management

Act as the first point of contact for clients, ensuring clear, professional, and empathetic communication.

Maintain strong client relationships through timely updates, follow-ups, and issue resolution.

Lead Management & Business Development Support

Track and follow up on new leads, ensuring timely responses and nurturing potential opportunities.

Assist in preparing proposals, presentations, and communication for prospective clients.

Scheduling & Coordination

Manage calendars, schedule meetings, and coordinate appointments with internal teams and external stakeholders.

Ensure smooth execution of events, training sessions, and client meetings.

MIS Reporting & Documentation

Prepare and maintain Management Information System (MIS) reports for leadership review.

Draft professional emails, letters, and official communication with precision and clarity.

Team Management & Internal Communication

Support team coordination, ensuring tasks are aligned with company goals.

Facilitate effective communication between leadership and team members.

Presentation & Content Creation

Design impactful presentations for client meetings, training sessions, and internal reviews.

Assist in multimedia storytelling and branding initiatives.

AI & Digital Tools Integration

Leverage AI tools for productivity, reporting, and presentation enhancement.

Stay updated with emerging AI trends to support digital transformation initiatives.

✅ Desired Skills & Qualifications

Excellent spoken and written English; strong public speaking and presentation skills.

Proficiency in drafting professional emails, letters, and business communication.

Strong organizational and multitasking abilities with attention to detail.

Experience in creating visually appealing and persuasive presentations.

Familiarity with AI tools, digital productivity platforms, and modern business technologies.

Ability to manage client relationships with professionalism and empathy.

Prior experience in executive support, client-facing roles, or team coordination preferred.

Personal Attributes

Proactive, resourceful, and solution-oriented mindset.

High emotional intelligence with the ability to manage diverse stakeholders.

Strong sense of ownership and accountability.

Adaptable to fast-paced environments and evolving business needs.